Introduction to History
- expression écrite - matière potentielle : from ancient philosophers
- writings from ancient philosophers
- ancient people
- history of science that the arguments
- historical events
- time- line
- time line
- Format PDF
myCiCSnews December 2011 I xx I
December 2011I 2 I myCiCSnews December 2011
Welcome to the December 2011 edition of With mobile devices becoming more mainstream
myCiCSnews, containing news and features we explore whether it is now possible to go
about new services provided by CiCS for completely paperless with all the journal articles
University staf and students. and meetings paper you could ever need being
contained by a small device in the palm of your
This edition has a strong Learning and Teaching
hand; and we complement this with an overview of
theme as we refect on the new services
the Managed Staf Printing Project in which we are
introduced for the current academic year and
striving to deliver a better more efcient printing
welcome our new colleagues who moved to CiCS
service to staf, with less printing devices being
from LeTS. With improved services such as MOLE 2
used at more efcient capacities, and with less
and the Windows 7 Managed Desktop, better
consumption of that ‘liquid gold’ which is toner ink.
facilities including teaching spaces and video
Finally, we summarise how we can all manage the recording support, and better information
information held on our computers to ensure it is about the type of equipment students bring with
available to us when we need it but is protected them to University we have been able to make
from anyone who is not authorised to access it.some real improvements to our learning and
teaching support. For those readers who use Twitter each article has
its own hashtag so you can now contribute, interact Our support for Research continues to improve
and take part in discussions on any of the issues too with an overview of the upgrade to our High
raised in this newsletter. Please let us know what Performance Computing facility and a feature
you think.on the statistical support ofered by CiCS to
researchers from all disciplines and at all stages
of their research career.
P.3 Going Paperless: Staf and Mobile Devices P.10 Research on the Campus Compute Cloud
P.4 Technology Enhanced Learning Team P.12 Research Consultancy for Statistical and Qualitative
P.5 Technology Enhanced Learning and Teaching
Resources P.13 Students and Mobile Devices
P.6 New Improved Virtual Learning Environment P.14 How I Learned to Love Google Mail
P.7 New Improved Physical Learning Environments P.16 Managed Printing for Staf
P.8 The Next Generation of Desktops P.18 ‘Confdential’ – Does it Mean Anything?
P.9 Assistive Software P.19 A Beginner’s Guide to Information SecuritymyCiCSnews December 2011 I 3 I
This means you can enjoy an entire event without Until recently, the concept of a truly paperless
worrying about collating the right papers and spend ofce was dismissed by many as unrealistic
more time engaging with the content. You will never and wishful thinking. However, with advances
need to refll a printer or wait for it to print out, you can in mobile technology, electronic content
avoid the post-conference ritual of fling a new collection and Internet (cloud) based storage, going
of papers into a fling cabinet that will follow you from
paperless is not only possible, but it is very
ofce to ofce throughout your entire career, and you
easy, enjoyable and far more convenient than will never again feel the guilt of dumping an unread ream
managing an ever growing paper trail. of printed papers into the recycling bin.
Content has been available on mobile devices for some Tablets are available in a diverse range of favours, sizes,
time now, but smartphones were just too small and speeds and prices, ranging from £200 - £700. In terms
traditional laptops were just too bulky to substitute of paper, ink and printing costs, some people argue
for a folder full of journal articles or meetings papers. these devices pay for themselves in a matter of months.
However, since the Kindle and iPad ushered in a new All we know is that once people try using a tablet for
era of tablet devices there is now a huge choice of work, they do not go back to pen and paper. Even people
options for portable document readers. Combined with who initially dismissed them as gimmicks or toys have
increasing wireless coverage and gigabytes of free online been won over by their convenience and efciency gains.
storage, this enables thousands of papers, reports and
If you are thinking of replacing your printer or are journal articles to be available at your fngertips. Using
preparing a bid for a research grant, perhaps consider purpose built tools on your device you can silently take
whether it would be more benefcial to go mobile and notes during a meeting or conference knowing that
paperless. If, however, you still prefer to print out, you every keystroke is automatically synchronised onto your
might be interested in our new Managed Staf Printing computer in your ofce and at home.
Service which will ofer a superior, fully-featured,
environmentally sound, shared printing service for Cloud-based services such as Google Docs and Dropbox
all staf.let you store all your papers and journal articles in an
online repository which is available from anywhere
with an Internet connection. These papers can easily
be synchronised onto your tablet so that wherever you
carry your tablet you have access to all your papers,
even without an Internet connection. As wireless
internet is available in so many places now you can
even download and access new papers or journal
articles during events and add them to your collection
in real time.
Since the full text of many journal articles are available in
online library databases you might consider whether you
even need to download them in the frst place since they
will always be available via a simple online search.
If you like to scribble notes onto a journal article there
are now tools on tablet devices that let you annotate
papers electronically. If you are watching a presentation
at a conference you can use your tablet device to silently
take notes, which are stored on the cloud and can later
be easily accessed from any number of ofce-based or
I 4 I myCiCSnews December 2011
earninG echnoloGies eam.
A new relationship is being developed between the The Learning Technologies Team is a new
Learning Technologies Team and learning technologists section combining staf from the eLearning
across the University. We are developing a partnership and Digital Media Support team from LeTS
model in which we work alongside departmental learning with existing learning technologists from
technologists, fnding out what has been achieved in one CiCS. The team is part of the Learning and
area and passing on good practice to others, building up
Teaching Support Team in CiCS and brings
a bank of case studies and knowledge.
together all the support for technology in
The aim is that staf are empowered to take responsibility learning and teaching. This gives us a chance
not only for managing their courses but for developing to really expand the services that we ofer to
innovative practises in the delivery of learning. We hope the academic community and students.
to engender a sense of ownership and make our Learning
Technologist community as self-supporting as possible.The Learning and Teaching Support Team in CiCS
now provides support for all aspects of learning and In addition, the Learning Technologies Team will continue
teaching infrastructure and associated technologies, to work closely with our other colleagues from LeTS who
which include: joined Student Services. In this way we will be able to
provide a proactive joined up service for the University.n AV and IT support for all pool teaching space
If you are interested in exploring new ways in which n Video conferencing
technology can enhance your teaching you can contact
n Support for podcasting and digital media the Learning Technologies Team or even join our learning
technologists network. Details are on our web pages at:
n MOLE and MOLE2
n myEcho, Turning Point group response system and
other learning technologies
n Managed desktop
n Google Apps, uSpace, virtual classrooms and
developing learning technologies
n Support for all open access computer rooms
including the Information Commons which is stafed
by members of the L&T Support Team as well as
colleagues from the Library
The Learning Technologies Team provides training,
support and a general helpdesk service for learning
and teaching technologies, but also ofers pedagogical
support for the use of technology in learning and
teaching. We are keen to work with individual module
leaders as well as colleagues across professional
services to discuss ways of using technology in their
teaching and to support students on those modules
in the use of that technology.y
myCiCSnews December 2011 I 5 I
Video as a earninG
The Learning Technologies Team joins us at
a time when communication technology is
dominated by mobile devices designed to
run audio and video over wireless networks.
Over 90% of students bring a mobile device
to University so it is ftting that CiCS has
introduced a range of technologies and
services to help staf and students produce
their own digital audio visual content.
Arguably the easiest way to introduce video into your
teaching provision is to arrange for your lectures to
be recorded. This would be an excellent resource at
If you have made your own recording on a webcam revision time and could also beneft students who miss
for example, you can publish these in our new media a lecture and cover for staf illness. You could even
hosting service, uPlayer. Each department has a local go one step further and arrange a myEcho recording,
administrator. They will take your recording, load it into in which the presenter and presentation are
uPlayer and then give you an embed code. You can then simultaneously recorded onto separate channels and
use this code to stream your video in as many websites then merged on a web site. The presenter is seen and
as you wish including MOLE, MOLE 2, uSpace, cPanel, heard delivering the lecture in a side window whilst the
CMS or Google Sites.presentation slides are displayed in perfect clarity on
the main area of the screen.
Student Audio and Video Recording
Talking Heads We have also made it easy for your students to create
audio and video coursework. The creative media suite Videos might be better suited when presented as
in the Information Commons consists of the Creative a series of shorts covering individual ideas. Many
Media Room, containing computers and permanently laptops and tablet devices have a built in webcam
installed recording equipment, and the Skills Suite that will enable you to record yourself explaining key
from which students can borrow additional equipment concepts in your discipline. The Technology Enhanced
including MiniDV video camera kits, tripods and Learning Team in CiCS can loan out and give help using
external microphones.equipment if necessary. You can even use a desktop
version of myEcho to produce high quality videos from
the comfort of your own desk. Support Available
Creating audio and video materials to complement
Publishing your existing teaching practices has never been easier.
If you would like to fnd out more, or just talk to a There are many ways in which CiCS can help you
member of CiCS staf to discuss the possibilities, produce audio and video support materials for your
please visit our website at: teaching. We can also make it easy for you to publish
www.shef.ac.uk/cics/learningandteachingonline - we process the recording and publish it online
on your behalf. We then give you a unique web address
for the recording which you can add to your website,
to MOLE or to your lecture notes.l
I 6 I myCiCSnews December 2011
W ProVed Virtual
A fexible learning space is opening up and it’s not just After over a year of review, planning,
within MOLE 2. There is greater integration with audio consultation, collaboration, piloting, technical
and video fles which can now be hosted on the new know-how and lots of hard work - our new
streaming media service ‘uPlayer’. Files are uploaded by virtual learning environment, Blackboard
departmental administrators. They then notify staf who Learn 9.1, or MOLE 2 as we call it, has gone
will be able to use the media in their online courses.
live to thousands of users across the
University. Working with departments to fnd a Access is simple - within MUSE there is a MOLE 2 link
visible to all students, to new staf and to existing staf timescale which suits them to make the move,
in departments that have migrated to MOLE 2. It’s just we now have half of all academic departments
a click away.on MOLE 2; the rest will follow next year.
To get staf and students started with MOLE 2, we’ve
Students have always valued the current MOLE system produced a range of help materials from video tutorials
but complained that the interface was outdated. MOLE 2 to downloadable ‘how to’ guides. They’re all available
not only addresses that with a contemporary interface, on our webpages at www.shef.ac.uk/cics/mole2
but even more importantly brings a suite of new tools to We’ll be adding content throughout the next year and
facilitate innovative online learning and teaching. you’ll be able to see case studies of how colleagues are
using MOLE 2. There are several diferences between MOLE and MOLE 2:
If you have any questions, please email us at: n notifcations for a range of features within a course
firstname.lastname@example.org link direct to tools or fles within a course;
n a submission history is available for assignments;
n editing content is available with a fick of the edit on/
n the content area is more fexible and rich with
n bringing in content from Flickr, YouTube and other
web 2.0 services is seamless;
n with a completely customisable new course menu,
it’s far easier for staf and students to navigate;
n the possibilities for collaboration and group working
are vastly improved;
n however, a small number of features present in MOLE
are not yet available in MOLE 2. n
myCiCSnews December 2011 I 7 I
W ProVed Physical
All user settings are now stored in your personal As part of the preparations for 2012 the
settings rather than the PC itself. This means that when University is making a big investment in
you use a diferent Sympodium/SmartBoard PC your upgrading all pool teaching space. £1.8 million
preferences will be remembered. Alternatively, if you has been spent this summer with a total of
don’t wish to use the foating tool bar, you can deactivate £4.7 million being spent over a 3 year period.
it and this setting will be remembered when you teach in
The plan is to bring all pool teaching space
up to a standard that befts a world leading
Instructions on using the new Sympodium and university seeking to attract the top students.
SmartBoard software are available on the CiCS This includes improvements to all elements
website via the link below and we also run regular of teaching space including heating, lighting,
training sessions.soundproofng, decoration and state of the
art IT and AV kit.
Directory of Teaching Space Guide
The work is being co-ordinated by the Learning To help you select and book the ideal teaching space for
Infrastructure Space Management (LISM) group which is your needs CiCS has produced a Directory of Teaching
chaired by Paul White and includes colleagues from the Space Guide which lists all pool teaching spaces and the
Faculties, CiCS, Estates and other Professional Services. equipment within them.
The work this summer has focussed on the Hicks
The guide includes links to instructions for the Building and Bartolomé House. This is in addition to the
Sympodium in each teaching space and an interactive work that is being done in the Arts Tower to completely
map of the campus. Just click any room code in the refurbish the lecture theatres.
Teaching Space Guide to load the instructions for the
In addition to the pool teaching space work, CiCS has Sympodium in that room.
refurbished the open access computer rooms on G foor
This guide is available from in the Hicks building and creating 3 computer rooms
www.shef.ac.uk/cics/learningandteaching and a small seminar room which will provide much
more fexible and improved teaching and study space.
The specifcations for these rooms were discussed
with FDLTs, students and local users of the rooms and
should help us cater for the increasing requirement
for teaching large undergraduate cohorts as well as
providing small group study and teaching space.
Despite initial teething problems and late delivery
of equipment, all work has been completed and the
rooms are fully functional.
To get the most out of the newly refurbished teaching
spaces we are installing the latest version of the
Sympodium and SmartBoard software on all lectern
PCs. This version has many new functions and an
improved interface. It is now much easier to take
snapshots of the desktop and customise the foating
pen tools to write over anything you display.d
I 8 I myCiCSnews December 2011
he ext Generation
When CiCS uses the word ‘Desktop’ we are Windows 7 Laptops for Students
usually referring to a particular confguration CiCS ofers a laptop loan service for students. Students
of a computer. We use the phrase ‘Managed can reserve one of 40 laptops online for a period of four
Desktop’ to refer to the University standard hours and use it anywhere in the Information Commons.
computer setup used to deliver academic Previously these laptops were set up with Windows
software to students, admin software to XP which was erased and reinstalled between each
professional services and teaching software student loan. From November however the laptops will
be running the same Managed Windows 7 installation as to academic staf. Versions of the current
the Desktop pilot. This allows us to ofer a more joined Managed Desktop built on Windows XP have
up service for students and helps us test the installation served us for many years, but the world is
before mass roll-out.moving on.
Windows 7 Desktops for
Windows 7 Desktop PCs for
The next pilot of the Windows 7 service will be for
From the start of this academic year we began piloting a administrative staf in Professional Services. The staf
new version of the Managed Desktop for students based image has not been fnalised yet but it will be rolled out
on Windows 7. Currently there are only 6 Windows 7 in stages during this academic year and should have
PCs housed on Level 1 of the Information Commons, replaced all Windows XP Managed Desktops in time for
but the students have taken to them immediately. As the next academic year. If you are interested in fnding
well as running Windows 7, the new PCs ofer the latest out more about the Managed Desktop let us know.
versions of Microsoft Ofce, Internet Explorer and
Firefox. A small range of academic software including
Windows 7 Desktops for Teaching SPSS and Matlab has also been installed.
StafTo develop the service further we are gathering
All student PCs will be running the new Managed feedback from students and working with technical
Desktop in time for the next academic year. In addition, staf in departments to ensure the new Desktop
all Lecturers’ PCs in teaching rooms will also be running meets student and departmental needs. We are
the new Managed Desktop to ensure staf are always also exploring innovative ways to make it easier
teaching in the same software that students have access for departments to provide individual academic
to. Staf should see real improvements in start-up times applications for their students.
and general performance of teaching PCs.
Remote Delivery of Software
In parallel with the development of Window 7 Desktops,
CiCS continues to explore solutions that will enable
academic software to be delivered to any computer over
the Internet. This will allow any staf member or student
to use any software from any computer with an Internet
connection just by logging into MUSE.
Not only will this make it easier to request access to
a wider range of teaching software, but it means less
software will need to be installed on the Managed
Desktop keeping it lean, fast and reducing start-up times.a
myCiCSnews December 2011 I 9 I
As we become more and more dependent on
computers during our working day it becomes
increasingly important to ensure the benefts
are available to all staf and students. The
University Library, the Disability and Dyslexia
Support Service (DDSS) and CiCS are working
together to help staf and students with
disabilities to overcome some of the barriers
when using computers or accessing the web.
In October, CiCS, the Library and DDSS hosted an
assistive software launch for all staf and students.
Presentations were given on the diferent types of
assistive software available in the University and staf
were on hand to give advice and help.
The frst software package demonstrated was textHELP
Inspiration and textHELP Read & Write are available Read & Write. This package ofers reading and writing
on all PCs running the CiCS Managed Desktop. This support primarily for people who have dyslexia but
includes the PCs in the Information Commons, the would also be of help for those who sufer from mild
Library and the CiCS Student Computer Rooms and visual impairment and where English is a second
on staf PCs that are running the Managed Desktop. language. It can read as you type, carry out phonetic
Departments can purchase the software from the spell checking and word prediction.
Computing Centre Reception. For licensing reasons,
For visual mapping, drawing diagrams, structuring Dolphin EasyConverter is only available on specifed PCs
your thoughts and visually communicating concepts, in the Information Commons at the moment. JAWS and
Inspiration is the software to use. The results can be Zoom Text software are available on certain PCs in the
saved as a Word document, making it useful for planning IC, St George’s Library and the Medical School Library.
a substantial piece of writing.
All of us use a computer in our working life and for
With Dolphin EasyConverter you can quickly and easily those with a disability they can help with many of the
convert documents into various formats such as DAISY mobility, visual, communication and learning challenges
(Digital Accessible Information System) talking books, faced. Assistive software makes a real diference, both
large print and mp3 versions of learning materials that for students with disabilities to access their studies and
can be scanned from paper, or input from Word, PDF, University services, and for staf with disabilities
html or text fles. to do their job.
Other software packages which are available are
JAWS (Job Access with Speech) Screen Reader, which
reads aloud text that is displayed on the PC screen.
The interactive talking installation makes it easy to
get started without sighted assistance. Zoom Text is
a powerful screen reader that makes your computer
easier to see, hear and use. Both packages are primarily
used to help people who are blind or who have vision
problems such as macular degeneration or glaucoma.I 10 I myCiCSnews December 2011