Minute - Policy and Audit Committee 4th November 2004

Minute - Policy and Audit Committee 4th November 2004

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10 MINUTE OF MEETING of the POLICY AND AUDIT COMMITTEE held within the Council Chambers, Greenfield, Alloa, on THURSDAY TH4 NOVEMBER 2004. PRESENT Councillor Janet Cadenhead (Convener) Coor Donald Balsillie Councillor Keith Brown Coor Alastair Campbell Councillor Eddie Carrick (S) Coor Brian Fearon Councillor Helen McGregor Coor Margaret Paterson Councillor Reverend Sam Ovens IN ATTENDANCE Keir Bloomer, Chief Executive Garry Dallas, Director of Development and Environmental Services Dave Jones, Director of Services to People Jeni Graham, Director of Corporate Development Stewart Hutton, Performance Review Manager Muir Wilson, Head of Finance Ewart McAuslane, Head of Property Services John Gillespie, Head of Housing, Property and Benefit Advice APOLOGIES for absence were received from Councillor George Matchett, Councillor Carrick attended as substitute for CouncillorMatchett. ***** Prior to the commencement of the meeting, Councillor Cadenhead intimated that Councillor Brown’s Question to the Convener would be taken immediately after Item Two on the Agenda. ***** PA(04)23 INTERIM TREASURY STRATEGY REPORT There was submitted a report by Bill McLean, Payments Manager, Corporate Development, a copy of which had been circulated previously to each Member. The Committee heard a short presentation from Alan George, Director of Sector Treasury Services Ltd. The Convener thanked Alan for coming along to ...

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10
MINUTE OF MEETING of the POLICY AND
AUDIT COMMITTEE held within the Council
Chambers, Greenfield, Alloa, on THURSDAY
4
TH
NOVEMBER 2004.
PRESENT
Councillor Janet Cadenhead (Convener)
Councillor Donald Balsillie
Councillor Keith Brown
Councillor Alastair Campbell
Councillor Eddie Carrick (S)
Councillor Brian Fearon
Councillor Helen McGregor
Councillor Margaret Paterson
Councillor Reverend Sam Ovens
IN ATTENDANCE
Keir Bloomer, Chief Executive
Garry Dallas, Director of Development and
Environmental Services
Dave Jones, Director of Services to People
Jeni Graham, Director of Corporate
Development
Stewart Hutton, Performance Review
Manager
Muir Wilson, Head of Finance
Ewart McAuslane, Head of Property
Services
John Gillespie, Head of Housing, Property
and Benefit Advice
APOLOGIES
for absence were received from Councillor George Matchett, Councillor
Carrick attended as substitute for Councillor Matchett.
*****
Prior to the commencement of the meeting, Councillor Cadenhead intimated that
Councillor Brown’s Question to the Convener would be taken immediately after Item
Two on the Agenda.
*****
PA(04)23
INTERIM TREASURY STRATEGY REPORT
There was submitted a report by Bill McLean, Payments Manager, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee heard a short presentation from Alan George, Director of Sector
Treasury Services Ltd. The Convener thanked Alan for coming along to the meeting
and for the information he presented.
The Committee agreed to note the contents of the report.
11
PA(04)24
MINUTE OF MEETING OF THURSDAY 23
RD
SEPTEMBER 2004
There was submitted a Minute of the Meeting held on Thursday 23
rd
September 2004, a
copy of which had been circulated previously to each Member.
The Minute of the Meeting held on Thursday 23
rd
September 2004 was accepted as a
correct record and signed by the Convener.
PA(04)25
QUESTION TO THE CONVENER
There was a question to the Convener submitted by Councillor Brown.
Q.
“Can the Convener advise the committee what the deadline was for responses to
the current consultation on “Direct Elections to NHS Boards”, whether the Council
has made a response, and, if not, when Members will get the opportunity to
consider their response?”
A.
“I note Councillor Brown’s concern and will reply in writing as soon as possible.”
Action: Dave Jones, Director of Services to People
PA(04)26
AUDITED STATEMENT OF ACCOUNTS 2003/04
There was submitted a report by Martin Dunsmore, Accounting and Budgeting Manager,
Corporate Development, a copy of which had been circulated previously to each
Member.
The Committee agreed to note the Audited Statement of Accounts for 2003/04 and to
remit to full Council for approval.
Action: Jeni Graham, Director of Corporate Development
PA(04)27
ANNUAL AUDIT REPORT FOR THE YEAR ENDED 31
ST
MARCH 2004
There was submitted a report by Muir Wilson, Head of Finance, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the contents of the report as well as the Action Plan
agreed with officers at the end of the report. The Committee further agreed to remit the
Annual Audit Report for the Year Ended 31
st
March 2004 to full Council for approval.
Action: Jeni Graham, Director of Corporate Development
Councillor Brown left the meeting during discussion of the following item.
12
PA(04)28
GENERAL FUND REVENUE BUDGET MONITORING
There was submitted a report by Martin Dunsmore, Accounting and Budgeting Manager,
Corporate Development, a copy of which had been circulated previously to each
Member.
The Committee agreed to note the current forecast position.
PA(04)29
2004/05 TRADING OPERATIONS: AUGUST OUTTURN
There was submitted a report by Liz Shaw, Principal Accountant, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the performance of the Significant Trading Operations.
PA(04)30
HOUSING REVENUE ACCOUNT 2004/05 TO 31
ST
AUGUST 2004
There was submitted a report by Marion Marsden, Accountant, Corporate Development,
a copy of which had been circulated previously to each Member.
The Committee agreed to note the contents of this report.
PA(04)31
GENERAL SERVICES CAPITAL PROGRAMME 2004/05: AUGUST
OUTTURN
There was submitted a report by Kish Parmar, Principal Accountant, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the latest forecast position for the year and its impact on
the following year.
Councillor Balsillie left the meeting during discussion of the following item.
PA(04)32
INTERNAL AUDIT UPDATE
There was submitted a report by Jim Clarke, Chief Internal Auditor, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed to note the contents of the report and to note that copies of the
full reports are available to Members on a confidential basis.
13
PA(04)33
REVIEW OF PERFORMANCE: FIRST HALF YEAR 2004/05
There was submitted a report by Rose Hetman, Policy and Strategy Officer, Corporate
Development, a copy of which had been circulated previously to each Member.
The Committee agreed that as the Summary of Progress by Services had not been
submitted timeously, that this report be deferred to the next meeting of the Policy and
Audit Committee.
Action: Jeni Graham, Director of Corporate Services
PA(04)34
BEST VALUE TRANSITIONAL AUDIT
There was submitted a report by Stewart Hutton, Performance Review Manager,
Corporate Development, a copy of which had been circulated previously to each
Member.
The Committee agreed to note the action plan and particularly the comments on a
suggested review of the political structure.
PA(04)35
BEST VALUE REVIEW: BUILDING STANDARDS
There was submitted a report by Stewart Hutton, Performance Review Manager,
Stephen Bell, Head of Development Services and Chris McAdam, Support Services
Manager, Development and Environmental Services, a copy of which had been
circulated previously to each Member.
The Committee agreed to note the report and approve the findings and the action plan
subject to updates on progress being reported to the Review Panel and incorporated
into future performance reports to this Committee.
Action: Jeni Graham, Director of Services to People and
Garry Dallas, Director of Development and Environmental Services
PA(04)36
LABOUR MARKET STATISTICS: JANUARY – JUNE 2004
There was submitted a report by Ken Macdonald, Economic Services Manager, Chief
Executive’s Services, a copy of which had been circulated previously to each Member.
The Committee agreed to note the contents of the report.