These minutes are considered draft in nature and will not be official until adopted by the City council
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These minutes are considered draft in nature and will not be official until adopted by the City council

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MINUTES OF THE MEETING OF THE PLEASANTON CITY COUNCIL May 2, 2006 6:15 P.M. RECEPTION FOR NEWLY APPOINTED AND RETIRING COMMISSION AND COMMITTEE MEMBERS 1. CALL TO ORDER Mayor Hosterman called the regular meeting of the City Council to order at 7:01 p.m. Councilmember Brozosky led the assembly in the pledge of allegiance. Mr. Brozosky congratulated the Amador High School Civics Team for its national title. He announced that the Pleasanton Downtown Association is hosting the first “First Wednesday” beginning May 3 and the theme will be celebrating Cinco de Mayo. The Pleasanton Rotary North is hosting a fundraiser titled “Puttin’ on the Ritz” May 6 to benefit nonprofit agencies serving the community. He also announced that the Valley Humane Society would be sponsoring the Garden Tour on May 7. The Pleasanton Police Department invites the community to an Open House on Saturday, May 13. Mr. Brozosky also informed the community about the accident involving Livermore Pleasanton Fire Department Captain Scott Walsh. 2. ROLL CALL Interim City Clerk Jacquelyn Diaz called the roll, which was recorded as follows: Councilmembers present were Steve Brozosky, Cindy McGovern, Matt Sullivan, Jerry Thorne, and Mayor Hosterman. Staff members present were: Nelson Fialho, City Manager; Larissa Seto, Assistant City Attorney; Lorie Tinfow, Director of Administrative Services; Rob Wilson, Director of Public Works; David P. Culver, Finance ...

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MINUTES OF THE MEETING OF THE PLEASANTON CITY COUNCIL
May 2, 2006 6:15 P.M. RECEPTION FOR NEWLY APPOINTED AND RETIRING COMMISSION AND COMMITTEE MEMBERS
1. CALL TO ORDER Mayor Hosterman called the regular meeting of the City Council to order at 7:01 p.m. Councilmember Brozosky led the assembly in the pledge of allegiance. Mr. Brozosky congratulated the Amador High School Civics Team for its national title. He announced that the Pleasanton Downtown Association is hosting the first “First Wednesday” beginning May 3 and the theme will be celebrating Cinco de Mayo. The Pleasanton Rotary North is hosting a fundraiser titled “Puttin’ on the Ritz” May 6 to benefit nonprofit agencies serving the community. He also announced that the Valley Humane Society would be sponsoring the Garden Tour on May 7. The Pleasanton Police Department invites the community to an Open House on Saturday, May 13. Mr. Brozosky also informed the community about the accident involving Livermore Pleasanton Fire Department Captain Scott Walsh. 2. ROLL CALL Interim City Clerk Jacquelyn Diaz called the roll, which was recorded as follows: Councilmembers present were Steve Brozosky, Cindy McGovern, Matt Sullivan, Jerry Thorne, and Mayor Hosterman. Staff members present were: Nelson Fialho, City Manager; Larissa Seto, Assistant City Attorney; Lorie Tinfow, Director of Administrative Services; Rob Wilson, Director of Public Works; David P. Culver, Finance Director; and Scott Deaver, Fire Marshall. 3. AGENDA AMENDMENTS Councilmember Brozosky requested item 4f removed from the consent calendar and placed on regular agenda as item 6e.
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4. CONSENT CALENDAR Ms. McGovern requested an amendment to the April 18 minutes. It was moved by Mr. Sullivan, seconded by Mr. Thorne, that the following actions under the Consent Calendar be taken:a. Approved minutes of the 04/18/06 meeting with Ms. McGovern’s amendment. b. Actions of the Zoning Administrator and Planning Commission. (IR 06:021) There was no action taken or required on this item. c. Approved the Monthly Disbursements and Investment Report for March 2006. (SR 06:117) d. Approved Plans, Specifications, Review of Bids and awarded construction contract for the Stoneridge Drive Pipeline, Project No. 031016. (SR 06:118)e. Adopted Resolution 06028, a resolution approving the Annual Status Report on Development Impact Fees (AB1600 and SB1693). (SR 06:122). f. Approve Agreement with Koff & Associates, Inc., for services to conduct a Public/Private Compensation Comparison Study. (SR 06:110) This item was removed from the consent calendar to the regular agenda as item 6e. g. Approved Plans, Specifications, Review of Bids and awarded a contract for Annual Curb and Gutter Replacements, Project No. 055009. (SR 06:130)h. Adopted Resolution 06029, a resolution authorizing an Application with the Metropolitan Transportation Commission for Allocation of TDA Funds for the Annual Sidewalk and Intersection Ramp Installations Capital Improvement Project. (SR 06:131)i. Approved a Two Year Contract with East Bay Volleyball Officials Association to officiate Youth and Adult Sports Programs. (SR 06:134)j. Commended the Aquatic Staff for Life Saving Measures rendered during the April 8, 2006 Masters Swim meet.The roll call vote was taken as follows: AYES: Councilmembers – Brozosky, McGovern, Sullivan, Thorne, and Mayor Hosterman NOES:None ABSENT: None ABSTAINED: None
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5. MEETING OPEN TO THE PUBLIC Councilmember Brozosky commended the aquatics staff for their life saving measures rendered during the April 8, 2006 Masters Swim meet. Outgoing Commissioners were recognized for their contributions to the City. The Oath of Office was administered to newly appointed commission and committee members. Pat Murray a Pleasanton resident, addressed the Council regarding her concerns of people visiting parks with their dogs and not disposing their waste and of people not disposing cigarette butts in appropriate containers. Gary Smith a Pleasanton resident, addressed the Council regarding his concern over traffic near Grapevine Drive and Vineyard Drive. 6. PUBLIC HEARINGS & OTHER MATTERS 6a Annual Weed Abatement Program 2006 (SR 06:126)  Scott Deaver, Fire Marshall, presented the staff report.  Mayor Hosterman opened the public hearing.  There were no speakers.  Mayor Hosterman closed the public hearing. It was moved by Mr. Thorne, seconded by Mr. Sullivan, to approve staff recommendations and adopt Resolution 06027, a resolution approving the 2006 Weed Abatement Program and authorizing the abatement of weeds, rubbish or refuse, upon or in front of certain described properties within the City of Pleasanton. The roll call vote was taken as follows: AYES: Councilmembers – Brozosky, McGovern, Sullivan, Thorne and Mayor Hostermn NOES:None ABSENT: None ABSTAINED: None 6b Consider Acquitision of Pleasanton Memorial Gardens Cemetery(SR 06:049)  Lorie Tinfow, Director of Administrative Services, presented the staff report. Ms. Tinfow introduced Larry Sloan, a consultant Of L.F. Sloan Consulting Group Inc., to provide additional information on the matter. Pleasanton City Council 3 05/02/06 Minutes
Ms. McGovern asked what guidelines the Odd Fellows organization is required to follow. Mr. Sloan responded that different statutes govern the Odd Fellows. His understanding is that there are too few members to handle the property. Ms. McGovern asked if Mr. Sloan were recommending the City purchase the site. Mr. Sloan responded that the purchase would allow it to become more parklike in the future, with more maintenance. Ms. McGovern commented that the site appeared to have significant risks for improvements. Mayor Hosterman asked if the cemetery were currently registered as historical and if such designation would be helpful to the property. Mr. Brozosky asked about the risks should the City not take it over. Mr. Sloan responded that should no organization run the cemetery, he believed the City would have to deal with the property since it is within city limits. He stated that a cemetery district could be formed, but this can be difficult. Mr. Brozosky commented that a pioneer cemetery means that the family is responsible for taking care of their plot(s). Mr. Sloan commented that most homeowner insurance policies cover this care. Mr. Thorne asked about combining the cemetery with a museum, with oversight with a common board. Mr. Fialho stated that a pioneer cemetery could still be an option; he commented on the historical infrastructure in place and involvement by the Catholic Diocese. Ms. McGovern asked how many plots remain to be sold. Mr. Sloan estimated between 100150. Mr. Thorne asked if the pioneer group would be willing to fundraise for the property in order for the site to become an historic site. Mr. Brozosky commented on the $104,000 identified for maintenance costs. Mr. Sloan identified several improvements, which need to be made. Mr. Brozosky asked for clarification on the process and decisionmaking timeline and if the matter could come back to the Council during the summer and still meet the timeline; he stated that he believes it is problematic to keep extending the issue. Mr. Fialho clarified what is needed to move forward. Pleasanton City Council 4 05/02/06 Minutes
Ms. McGovern asked about the Odd Fellows in Livermore. Mr. Fialho clarified that the Livermore lodge are the trustees of the Pleasanton cemetery. Ms. McGovern asked if the cemetery could be expanded, should someone purchase the property. Mr. Sloan responded that it may not work financially.  Mayor Hosterman invited public comments.  Peter Bailey, a Pleasanton resident, commented that the cemetery is a valued property and significant to Pleasanton’s history and that he supports its preservation. Chris Beratlis, a Pleasanton resident, commented that maintenance has been a problem for a long time; he has petitions in support of preserving the property. Howard Neely, a Pleasanton resident, read an official letter from the Odd Fellows in support of the City’s oversight of the cemetery. Scott Kinney, a Clayton resident, commented that his father, a former Pleasanton mayor, is buried at the cemetery, as are other founders and that he is in support of the City taking responsibility for the property. Charles Huff, a Pleasanton resident, commented that he supports the City’s involvement with the cemetery. Gary Schwaegerle, a Pleasanton resident, commented that he supports the City taking over the cemetery.  Mayor Hosterman closed the public comments. Mr. Brozosky commented on the significant Pleasanton history and founders buried at the cemetery and believed the City should preserve the property; he commented that children could etch the tombstones during field trips; he said the property would deteriorate if nothing were done; he noted the issue is running out of time; he does not want City crews and prefers getting experts in the field of cemetery maintenance. It was moved by Mr. Brozosky, seconded by Mr. Thorne to direct the City to maintain and preserve the site. Motion died due to lack of support. Mr. Thorne expressed concern about the City’s involvement, but would support looking to other agencies and experts for information. Mr. Sullivan commented on the property as a significant historical resource; he would like more clarification on the direction and would like to identify the current obligations and risks; he suggested the matter be sent back to staff for details; he was not certain about the City’s role, and stated that combined with the museum was a good concept.
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Ms. McGovern stated her reservations about the City’s involvement and the uncertainty of hidden risks; she commented that the maintenance could be large, especially if it moves from pioneer to a more parklike setting; she believes the City should be assisting in some way, perhaps with the veterans, pioneer groups, museum, for example a special event; she stated that she was not ready to support without further information. Mayor Hosterman agreed with the Council; she stated that there are liabilities but she recognized the importance of the property to Pleasanton. Ms. Hosterman suggested that opportunities for partnering be explored, potential funding sources for maintaining the cemetery. Mr. Brozosky stated that he would like to exercise options to find partners, to preserve the historical aspect, to maintain it as a pioneer cemetery, and he would like staff to identify how the project might be managed and the costs associated with the project. Mr. Fialho suggested an acquisition plan. Mr. Thorne requested staff to return with a business plan. Mr. Fialho suggested staff develop the business plan, then return with an acquisition plan. Mr. Sullivan identified several outstanding issues; stated that it was worthy to pursue, but many questions should be first answered, including clarification on the timeline. Mayor Hosterman stated her interest in preservation of the site, but that staff needs to conduct research first. Ms. McGovern commented that the cost of the project may eventually become large. She would like to see a budge developed, projects bid; she was willing to consider cleaning up the front and the streetscape of the property. Mr. Brozosky asked what the lowest risk alternative might be. Mr. Fialho stated that a business plan should be developed and then a discussion with the Council. Ms. McGovern requested geotechnical analysis be included; she would also like a discussion with the Odd Fellows to perhaps create an endowment. Mr. Fialho stated that there is $45,000 available in a fund for longterm maintenance of the cemetery, Mr. Sullivan stated that the issue was not on the list of priorities and that it was not as urgent as other items. Mr. Brozosky commented on his frustration with the timing on the issue. It was moved by Mr. Brozosky, seconded by Mr. Thorne, to direct staff to initiate a business plan that assumes acquisition of the cemetery as a Pioneer Cemetery with minimal investment initially and longterm expansion, addressing operating revenues Pleasanton City Council 6 05/02/06 Minutes
and investment and expenditures, capital upgrades and other related matters; to seek an extension of the option from the Odd Fellows group; and also to look at options that would enable partnership with various community organizations for maintenance and operations. The roll call vote was taken as follows: AYES: Councilmembers – Brozosky, McGovern, Sullivan, Thorne and Mayor Hosterman NOES:None ABSENT: None ABSTAINED: None A break was taken at 8:55 p.m. The meeting reconvened at 9:05 p.m. 6c Review of Vineyard Avenue Roadway Improvements between Bernal Avenue and Leona Place(SR 06:132) Mayor Hosterman recused herself from the matter in that she owns property within 500 feet of the project.  Rob Wilson, Director of Public Works, presented the staff report. Mr. Brozosky commented that parking is an issue at the mobile home park and questioned if the width of the bike lane was accurate. Mr. Wilson noted that the bike lane was at standard width. Mr. Brozosky requested information on signage for vehicles for sale and if the bridge was confirmed to be included. Mr. Wilson stated that the issue would be brought back to the Council and that it would be discussed along with the environmental report. He clarified that the project is being modeled as two lanes. The lighting at Montevino has relieved traffic in the area. The project includes landscaping in the area owned by the City. Ms. McGovern asked if a grant application had been submitted for rubberized asphalt. Mr. Wilson replied that two applications have been submitted; one for this project and another for asphalt. Staff will know later in the year as to the success of the applications. Ms. McGovern asked if large mirrors might assist with the traffic and safety issues in the area. Mr. Wilson described the landscaping details, which will address the safety issues. Ms. McGovern asked if staff was recommending to reopen Sauterne Drive as a twoway street if the light is relieving traffic. Pleasanton City Council 7 05/02/06 Minutes
Mr. Wilson stated that if that were to occur a public meeting would be held with the neighborhood. He noted that the Fire Department is not in support of permanent landscaping. Permanent landscaping would eliminate the ability to go back to a twoway street in the future. Mr. Thorne requested further clarification on the position of the Fire Department on the landscaping. Mr. Wilson responded that the Fire Department desires twoway access to the development. Mr. Sullivan commented on the parking near the mobile home park and he asked about the use of traffic circles. He also asked if the City owns the hedges. He asked about the width of emergency vehicle access requirements and commented his concern that Sauterne Drive is still being used as a drivethrough for the neighborhood. Mr. Wilson stated that staff is looking for direction from the City Council on the Sauterne Drive issues and the landscaping element of the project. The project is estimated at approximately $1.1 million. The costs of the parking are approximately $50,000.  Vice Mayor Sullivan invited public comments. Robert Greene, a Pleasanton resident, commented about parking issues at the mobile home park and that he supported the parking plan. Nancy Storch, a Pleasanton resident, commented on the traffic issues on Sauterne. She requested that staff develop other options to address visual and safety issues. Vice Mayor Sullivan closed the public comments. Mr. Wilson reported on the noise reduction data pertaining to rubberized asphalt. He clarified the costs associated with an overlay versus a new street. Mr. Brozosky commented on rubberized asphalt as an effective noise reduction procedure. He noted his support for the staff recommendations of no landscaping on Sauterne Drive; he requested staff to review the parking on Vineyard Avenue and to investigate safety issues regarding the oneway street. Mr. Thorne stated that he was unclear as to the concerns by the Fire Department. Mr. Wilson noted that the Fire Department would like to have a clear evacuation route and access. Mr. Sullivan noted his support for landscaping on Sauterne Drive. It was moved by Mr. Brozosky, seconded by Ms. McGovern, to direct staff to proceed with the bid process, to place parking on the north side of Vineyard Avenue, and meet with property owners at Smoketree Commons regarding the access issue and access into and out of Smoketree Commons.
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The roll call vote was taken as follows: AYES: Council members – Brozosky, McGovern, Sullivan, and Thorne NOES:None ABSENT: None ABSTAINED: None RECUSED: Mayor Hosterman It was moved by Mr. Brozosky, seconded by Ms. McGovern, not to proceed with the proposed landscaping on Sauterne Drive. The roll call vote was taken as follows: AYES: Council members – Brozosky, McGovern, and Thorne NOES:Council member  Sullivan ABSENT: None ABSTAINED: None RECUSED: Mayor Hosterman6d Approval of the California Statewide Communities Development Authority TaxExempt Bond Financing to Benefit Kaiser Foundation Hospitals(SR 06:128) Ms. McGovern recused herself from the matter because her husband is a parttime consultant to Kaiser. David P. Culver, Director of Finance, presented the staff report. Mayor Hosterman opened the public hearing.  There were no speakers.  Mayor Hosterman closed the public hearing. It was moved by Mr. Brozosky, seconded by Mr. Thorne, to adopt Resolution 06 030, approving taxexempt bond financing to be issued by the California Statewide Communities Development Authority to benefit Kaiser Permanente. The roll call vote was taken as follows: AYES: Councilmembers – Brozosky, Sullivan, Thorne and Mayor Hosterman NOES:None ABSENT: None ABSTAINED: None RECUSED: Councilmember  McGovern
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6e Approval of Agreement with Koff & Associates, Inc., for Services to Conduct Public/Private Compensation Comparison Study(SR 06:110)  Lorie Tinfow, Administrative Services Director, presented the staff report. Mr. Brozosky commented that the study only includes the management staff, not the full staff. Mr. Fialho clarified that the salary review for the managers has occurred on an annual basis. The City utilizes salary surveys for nonmanagers. Due to timing, he did not want to use outdated information during negotiations with the nonmanagement groups. Mr. Brozosky asked what the benefit would be in using a consultant and he commented on private vs. public positions. Mr. Fialho emphasized his desire to fully involve the Council; the Council will help to determine which aspects the consultant conducts and which will be conducted by staff. Mr. Brozosky asked why a committee of the City Council could not be chosen at this meeting; he noted his concern about the issue being raised during an election. Mr. Fialho responded that a committee could be chosen this evening. Mr. Brozosky asked if retiree medical costs would be addressed with this study. Ms. Tinfow confirmed that it would be included. Mr. Thorne commented on correlating future revenue streams with wages and salaries. Mr. Fialho responded that the issue would be addressed with a larger policy discussion, after this study is complete. Ms. McGovern noted her concern over the statement in Option 2. Mr. Fialho stated that where there is no specific job/position match, a skill set match would occur. Mr. Thorne asked if wage, salary and revenue projections could be included. Mr. Sullivan commented that each year studied could produce a variety of results due to changes in private industry. Ms. McGovern noted her concern over studying only the management positions. Upon request for clarification by Councilmember Brozosky, Mr. Fialho defined the committee to be two members of the Council.
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It was moved by Mr. Brozosky, seconded by Mr. Sullivan, to approve staff recommendation option 2 as indicated in attachment to the staff report; that the alternative option for project methodology is to conduct a total compensation market salary survey for the entire management/confidential bargaining group. The roll call vote was taken as follows: AYES: Councilmembers – Brozosky, McGovern, Sullivan, Thorne and Mayor Hosterman NOES:None ABSENT: None ABSTAINED: None It was moved by Mayor Hosterman, seconded by Mr. Sullivan to appoint Councilmembers Thorne and McGovern to the Compensation Subcommittee. The roll call vote was taken as follows: AYES: Councilmembers – Brozosky, McGovern, Sullivan, Thorne and Mayor Hosterman NOES:None ABSENT: None ABSTAINED: None 7. MATTERS INITIATED BY COUNCIL  Mayor Hosterman requested clarification on the process that a neighborhood could initiate in order to consider the Vineyard Avenue project. Mayor Hosterman suggested that the issue related to pets and cigarettes in the parks be forwarded to the Parks and Recreation Commission. Council concurred with this direction. Councilmember Sullivan requested the matter of Measure D regulations pertaining to the proposed Sunol compost facility be researched by staff and presented at the May 16 City Council meeting. Assistant City Attorney Larissa Seto clarified the request. Council concurred with this request, with emphasis that the letter focus on the interpretation of Measure D, not on the proposed compost facility. 8. COUNCIL SUBCOMMITTEE REPORTS  None 9. CLOSED SESSION There was no Closed Session held.
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