(These minutes are subject to correction and or approval on May 6, 2003)

(These minutes are subject to correction and or approval on May 6, 2003)

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(These minutes are subject to correction and/or approval on October 19, 2004) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, OCTOBER 5, 2004, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Chairman Betts called the work session to order at 6:15 p.m. Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman Gretchen Forbeck, Luke Smith, Stephanie Irwin, Brian Gilbert, and Jim Roeder (arrived at 6:24) mission Members Absent: None Community Development Staff Present: Paul Esparza, Community Development Director 2. DISCUSSION Vice Chairman Forbeck noted that in the Minutes the phrase “great at need” should be “GRADE at need”. Mr. Esparza stated that the Town Attorney, Jack Barker, determined that since there is no maximum number of parking spaces indicated in the code, the Commission cannot stipulate that Dollar General decrease the number of parking spaces. Mr. Esparza further stated that a lot of the trees at the Dollar General site would have to come out because of poor health, stressed, and diseased. The landscape architect will be contacting Steve Campbell and Jan Mathis. Mr. Esparza suggested that the Commission go on a field trip with Mr. Campbell and Ms. Mathis. Mr. Esparza stated that ADOT has now decided that they will not allow a driveway cut on Hwy 260 for Dollar General access. They feel ...

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(These minutes are subject to correction and/or approval on October 19, 2004)
MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF
THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, OCTOBER 5, 2004, AT
6:15 P.M. IN THE COUNCIL CHAMBERS.
1.
CALL TO ORDER AND ASCERTAIN QUORUM
Chairman Betts called the work session to order at 6:15 p.m.
Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman
Gretchen Forbeck, Luke Smith, Stephanie Irwin, Brian Gilbert, and Jim Roeder (arrived at 6:24)
Planning and Zoning Commission Members Absent: None
Community Development Staff Present: Paul Esparza, Community Development Director
2.
DISCUSSION
Vice Chairman Forbeck noted that in the Minutes the phrase “great at need” should be “GRADE
at need”.
Mr. Esparza stated that the Town Attorney, Jack Barker, determined that since there is no
maximum number of parking spaces indicated in the code, the Commission cannot stipulate that
Dollar General decrease the number of parking spaces. Mr. Esparza further stated that a lot of
the trees at the Dollar General site would have to come out because of poor health, stressed, and
diseased. The landscape architect will be contacting Steve Campbell and Jan Mathis. Mr.
Esparza suggested that the Commission go on a field trip with Mr. Campbell and Ms. Mathis.
Mr. Esparza stated that ADOT has now decided that they will not allow a driveway cut on Hwy
260 for Dollar General access. They feel that access should be on Pinecrest Lane instead. That
creates issues for the Town. If Dollar General contests it, they will be required to do a traffic
impact study. ADOT was definitely in the loop the whole time, but now have decided that
highway access will not be allowed.
Mr. Esparza reminded the Commissioners whose seat had expired to submit a letter of interest if
they would like to continue on the Commission.
The November 2
nd
meeting falls on the day of the general election, so Mr. Esparza asked that the
Commissioners think of an alternate date for a meeting. At this point, it looks like there will be a
public hearing regarding all 50 acres of Pinetop Meadows. It was decided to hold the Regular
Meeting on Wednesday, November 3, 2004.
Vice Chairman Forbeck reminded everyone that there would be a special meeting at 6:30 p.m. on
Monday, October11, 2004 to discuss changes to the subdivision regulations.
3.
ADJOURNMENT
The Work Session was adjourned at 6:30 p.m.
/s/ Chairman Jim Betts
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING
COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD
TUESDAY, OCTOBER 5, 2004, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.
1.
CALL TO ORDER TO ASCERTAIN QUORUM
Chairman Betts called the meeting to order at 6:30 p.m.
Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman
Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, Brian Gilbert, and Jim Roeder
Planning and Zoning Commission Members Absent: None
Community Development Staff Present: Paul Esparza, Community Development Director
2.
PLEDGE OF ALLEGIANCE
3.
CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK
SESSION AND MEETING HELD SEPTEMBER 21, 2004.
Vice Chairman Forbeck moved to approve the Minutes of the Work Session and Meeting held
September 21, 2004, with the correction mentioned in the Work Session. It was seconded by
Commissioner Smith and carried unanimously.
4.
PUBLIC PARTICIPATION
There was no public participation.
5.
PUBLIC HEARING/CONSIDERATION/ACTION
RE: GP 04-001
Public Hearing and a recommendation on a General Plan Land Use Map
amendment for APN 211-24-005B from (PD) Planned Development to (MDR)
Medium Density Residential. This is made in conjunction with a request for a zone
change from R-LOW to R1-2 for the same parcel. The parcel is located behind the
Safeway Center.
Mr. Esparza discussed a memo that he had distributed concerning a land use matrix. Under
Planned Development it identifies R1-2 as a conforming zoning. There is no need to amend the
General Plan.
Commissioner Smith moved to go into Public Hearing at 6:35 p.m. It was seconded by
Commissioner Williams and carried unanimously.
Mr. Esparza presented an email he had received from Barbara Teague stating her opposition to
changing the General Plan.
There were no other public comments.
Commissioner Smith moved to go out of Public Hearing at 6:36 p.m. It was seconded by Vice
Chairman Forbeck and carried unanimously.
The Commission decided to Take No Action.
6.
PUBLIC HEARING/CONSIDERATION/ACTION
RE: Z-059
Public Hearing and a recommendation on a request for a zone change for APN 211-
24-005B from (R-Low) Rural residential to (R1-2) Single-family residential. The
parcel is 11.15 acres and is located behind the Safeway Center. The applicant is Ray
& Julie Mehan and Robert & Stephanie Terrell.
Mr. Esparza presented the staff report and explained that the zone change request was for the
upper 11.15 acres. The applicants are asking for uniform zoning to match the majority of the
subdivision. Staff recommends the requested zone change from R-LOW to R1-2 of APN 211-
24-005B, with the stipulation that be added that if this zoning does advance to the Town Council,
they would have the preliminary plat in conformance with what the Commission is currently
being shown.
Mr. Robert Terrell updated the Commission on the site and Mr. Ray Mehan stated they were
working with the Fire Department and that the roads are now 25’ wide. Mr. Mehan also stated
that they still hope to put in a well that will pump water through the area all the time. Discussion
was held on the proposed plans.
Vice Chairman Forbeck moved to go into Public Hearing at 6:49 p.m. It was seconded by
Commissioner Smith and carried unanimously.
There were no public comments.
Vice Chairman Forbeck moved to out of Public Hearing at 6:50 p.m. It was seconded by
Commissioner Roeder and carried unanimously.
Commissioner Williams asked whether the planned trails would be open to the public.
Discussion was held concerning the trails and Mr. Mehan said the trails would be open to the
public and that stipulation would be included in the CC&Rs.
Vice Chairman Forbeck moved to approve the zone change for APN 211-24-005B from (R-Low)
Rural residential to (R1-2) Single-family residential with the stipulation that the preliminary plat
is substantially the same as the one shown tonight and with the trails open to the public. It was
seconded by Commissioner Gilbert and carried unanimously.
7.
PUBLIC HEARING/CONSIDERATION/ACTION
RE: PUD 04-011
Public Hearing and a recommendation on a request for a PUD zoning designation
for a portion of APN 211-24-005A. The parcel size is 3.12 acres and is located
behind the Safeway Center. The applicant proposes a 19-unit resort rental cabin
development with office-restaurant pads. The applicant is Ray & Julie Mehan and
Robert & Stephanie Terrell.
Mr. Esparza presented the staff report and stated that Staff recommends approval of the request
for a PUD zoning designation for a portion of APN 211-24-005A.
Mr. Terrell stated that Steve Campbell felt the site would meet firewise requirements easily.
Exact information on cabins, sites, parking etc. will be available soon. They will be
reintroducing some native species, such as Arizona Walnut, into the landscaping.
Mr. Mehan stated that they were working with the shopping plaza to stop the flow of trash. They
might make a log fence (from the trees cut down at the site) covered in chicken wire that would
stop the trash.
Discussion was held concerning the site and possible future plans for the area.
Commissioner Smith moved to go into Public Hearing at 7:10 p.m. It was seconded by Vice
Chairman Forbeck and carried unanimously.
There were no public comments.
Vice Chairman Forbeck moved to go out of Public Hearing at 7:10 p.m. It was seconded by
Commissioner Williams and carried unanimously.
Commissioner Gilbert moved to approve the request for a PUD zoning designation for a portion
of APN 211-24-005A with Staff recommendations and adherence to Town Codes. It was
seconded by Vice Chairman Forbeck and carried unanimously.
8.
STAFF REPORT
Mr. Esparza presented updates on the following projects:
WME Theaters: Mr. Croney had some troubles with contractor scheduling, but work on
the foundation should begin at the end of October or early November.
Woodland Rd: Work has begun on Woodland Rd. from Homestead to Woodland Lake
Rd. The rehabilitation work for Homestead to Hwy 260 will begin next year.
Restaurant near Joy’s Furniture: They are currently looking for a tenant for the
restaurant.
Longenbaugh/Brownlow buildings: They almost ready to pull a building permit.
Restaurant across from Navopache: The property owner is still interested in putting a
restaurant at that location.
The following items will most likely be on the agenda for the October 19, 2004 meeting:
The David Renner commercial building site plan.
A 2,000 sq. ft. addition to the North Country Center.
The Commission was reminded of the Special Meeting on Monday, October 11, 2004 at 6:30
p.m. Mr. Esparza reminded the Commission to think about the field trip with Jan Mathis and
Steve Campbell, which could even be done on a Saturday.
9.
ADJOURNMENT
Commissioner Williams moved to adjourn at 7:28 p.m. It was seconded by Commissioner Smith
and passed unanimously.
/s/ Chairman Jim Betts
CERTIFICATION:
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,
Arizona, held on the 5
th
day of October 2004. I further certify that the meeting was duly called
and held and that a quorum was present.
DATED the 8
th
day of October 2004.
/s/ Peggy Opp, Recording Secretary