Degree Audit Tutorial
28 Pages
English
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Degree Audit Tutorial

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Learn all about the services we offer
28 Pages
English

Description

Degree Audit Tutorial Welcome to the Degree Audit Tutorial. You should complete this tutorial if you are an advisor, faculty member, or staff person who advises students or in other ways assists in the academic advising process. As a result of completing this tutorial, you will be able to: § navigate to and run a degree audit § interpret a degree audit What is degree audit? Degree audit compares a student’s transcript to the academic requirements she must meet in order to graduate. Because degree audit is automated, it allows you to focus on advising rather than paperwork, provides for greater accuracy and consistency, and allows students to take a more active role in planning their academic careers. Degree audit does not replace your role in guiding students. Instead, it is a tool to use with students to chart their progress toward completing their graduation requirements. You can also use it in considering a potential change in majors. Eventually, automated degree audit will be used as a formal part of LOWELL’s graduation check-out process. Who will use degree audit? Degree audit is available to undergraduate students graduating under the 2005-2006 catalog. Advisors, faculty, and students can view reports beginning August 8, 2005. Degree audit is not available for post-baccalaureate, graduate students, or continuing ed although it may be available for them at a future time. About the tutorial… This tutorial is divided into four main chapters. ...

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Degree Audit Tutorial Welcome to theDegree Audit Tutorial. You should complete this tutorial if you are an advisor, faculty member, or staff person who advises students or in other ways assists in the academic advising process. As a result of completing this tutorial, you will be able to: § navigate to and run a degree audit § interpret a degree audit
What is degree audit? Degree audit compares a students transcript to the academic requirements she must meet in order to graduate. Because degree audit is automated, it allows you to focus on advising rather than paperwork, provides for greater accuracy and consistency, and allows students to take a more active role in planning their academic careers. Degree audit does not replace your role in guiding students. Instead, it is a tool to use with students to chart their progress toward completing their graduation requirements. You can also use it in considering a potential change in majors. Eventually, automated degree audit will be used as a formal part of LOWELLs graduation check-out process.
Who will use degree audit? Degree audit is available to undergraduate students graduating under the 2005-2006 catalog. Advisors, faculty, and students can view reports beginning August 8, 2005. Degree audit is not available for post-baccalaureate, graduate students, or continuing ed although it may be available for them at a future time.
About the tutorial This tutorial is divided into four main chapters. This allows you to go directly to the information which best suits your needs. These chapters, and the main headings within them, are:  Getting to the Degree Audit Report Getting Access to Degree Audit Navigating to the Report Running the Report Overview of the Report Whats in the Transcript?
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How to Read the Degree Audit Section The Degree Audit: Basic Information Header Information Legend & Catalog Year Overall LOWELL Requirements Plan Requirements Other Requirements General Electives Additional Plans & Subplans The Degree Audit: Additional Information Student Exceptions Glossary Common Questions A Final Word. FAQ
 Lets begin the tutorial.
Degree Audit Tutorial
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Last Revised: 7/22/2005
Degree Audit Tutorial
Getting to the Report The first step in learning about degree audit is to see what a report looks like. And that means being able to request a report in ISIS.
Getting Access to Degree Audit If you already have access to the self -service advisor functions in ISIS, you will automatically have access to degree audit reports when we Go Live. If you are currently teaching a class or have a faculty job title (Professor, Instructor, etc.) or advisor job title (Academic Advisor Senior), you have access to the Degree Audit.
Navigating to the Report To get to degree audit, first go to isis.uml.edu. Enter your User ID and Password, then click on . Follow the path SA Self Service > Learning Management > Advisement. Click on View Advisees Information or, if the student is no t one of your assigned advisees, use New/Drop-In Advisees. From View Advisees Information
Action Items From the Student Advisee Roster, click on the drop-down menu to selected students name, select Degree Progress, and click on the
t of the button
 
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From New/Drop -In Advisees
Degree Audit Tutorial
Action Items 1. up the student by name or LOWELL ID.Click on the look  to 2. of name or LOWELL ID, click on theAfter providing the search criteria button. 3. Click on the selected name from the Search Results.
4. Then click on the drop-down menu t select Degree Progress, and click the
t of the selected students name, button
 
 
 
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Degree Audit Tutorial
Running the Report You can request two types of reports: § current status reportshows the students current progress in meeting, which the requirements of the academic plan(s) and any subplans that are recorded in ISIS for that student § what-if reportwhich shows how a students coursework could meet the, requirements for a different academic plan or subplan or a different catalog year than the student is currently working toward Current Status Report
Action Items 1. Click on the drop-down menu for Report Type and select Degree Audit. 2.  .To run a new report, click on To re-run a previous report, click onView a Report that you had previously requested. 
 
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Degree Audit Tutorial 3. When the report displays on your computer screen, you can print it by using your internet browsers print function, clicking on either the icon in the toolbar or on File, then Print.
What-If Re ort
Action Items 1.  on the Degree Progress Report page.Click on the button 2. Enter the Career for the what -if degree audit. (Career refers to Graduate or Undergraduate. Choose or type in UGRD.) 3. for the what -if program. (Program refers to the collegeEnter the Program Override in which the new plan resides). Click on the lookup button for a list of college codes, then select the code you want.
 
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Degree Audit Tutorial 4.  -ifEnter the Plan Override for the students what plan (major or minor). The list of plans is very long; to save time, put the first letter of the plan in the plan box, which will give you a shorter list of codes. Select the code you want. 5. Subplan Override if a what -if subplan is appropriate. (A subplan is anEnter the emphasis or focus within a plan.) Use the lookup to search for the code, and select it. 6. the Career, Program, and Plan (and Subplan).Enter the Required Terms for These should all be the same value.(Required Term, or requirement term, refers to the catalog year for which the student would want to have his coursework compared.) 7. Click on . 8. When the report displays on your computer screen, you can print the report by using your internet browsers print function, clicking on either the icon in the toolbar or on File, then Print. (If you need to return to the previous page, click on Return to Reports Page rather than using the back arrow.)  Course List What-If Report This functionality allows students/faculty to project if a certain course is taken what requirement it cou 1. Click on the button on the Degree Progress Report page. 2. the student is interested in registering for. You can insert rows toEnter the courses project more than one course by selecting the ADD button. The maximum number of courses that you can select when running a course-list what if is 30 courses.  
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Degree Audit Tutorial
Overview of Degree Audit Report After running the degree audit report, you will notice it includes a lot of detailed information. Its format can also take some getting used to, so its helpful to get a sense of the overall report before trying to understand all of the details. The report has two major sections: § an unofficial transcript of the students completed and in -progress coursework § the degree audit analysis, which is titled the academic advisement report The two are packaged together because the transcript provides the raw material from which the degree audit report is built.
Whats in the transcript? The unofficial transcript shows any coursework the student has taken at LOWELL, plus any transfer credits and test credits earned. It also provides GPA information, by term and cumulatively.
Header Information The beginning of the report lists the Student Name, Student ID, Birthdate, Sex, Address and the Print Date of the report.  
 
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Test & Transfer Below is an example of a student with
Degree Audit Tutorial
Next, youll see any trans fer credit the student has earned. First, the original course is shown; followed by information about how the course was transferred to LOWELL.
 
 
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Degree Audit Tutorial
LOWELL Coursework by Term The remainder of the transcript shows detailed information about the student s coursework completed by term.
**Please note, you will only see Fall 2005 coursework for students as we will be providing this information to new transfer students and incoming freshmen. Sophomores, Juniors, and Seniors will not receive a Degree Audit. They will receive a message on their audit letting them know that they are ineligible to receive a degree audit.
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Degree Audit Tutorial How to read the degree audit analysis After the transcript, youll see the heading Academic Advisement Report. Thats the beginning of the degree audit analysis. (*Note: Confused by the terms academic advisement, degree audit, and degree progress? Dont be: They mean the same thing.) Before we read the analysis, it helps to understand how this section is formatted. Lets talk about: § groups of requirements § how requirements are indented § the significance of bold § codes used in the report § required/actual and required/needed notations § numbers in parenthesis Groups of Requirements (Arts & Sciences Example) The analysis is organized into different categories of requirements, in the following order: 1. General University Requirements (like the total number of units to be completed, the total number needed for residency, and the required cumulative GPA) 2. General Education Requirements (with sections for College Writing, Math, Arts & Humanities, Social Science, and General Science Required) 3. Language Competency, Diversity, and Cultural Experience (if the students major has any) 4. Plan requirements (spells out the specific requirements for the major) 5. General electives (includes all coursework not used elsewhere in the report) 6. Additional plan and any subplan requirements (any other plans second major, minor, or certificate or subplans emphasis or focus the student has declared) How Requirements Are Indented You can see the hierarchy of requirements by how much each requirement line is indented. For instance, the basic groups of requirements listed above are indented the
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