FERPA Tutorial (Family Educational Rights and Privacy Act)
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FERPA Tutorial (Family Educational Rights and Privacy Act)

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FERPA (Family Educational Rights and Privacy Act of 1974)Protecting Student PrivacyMOCPA Conference 2007Presented by: Jackie ElliottAssociate Vice President for Student AffairsNorthwest Missouri State UniversityƒƒƒƒƒƒƒƒƒƒƒƒƒƒƒTable of ContentsIntroductionStudents’ Rights under FERPAWhose Records are Protected?When do FERPA Rights Begin for Students?What are “Education Records”?What Types of Records are NOT “Education Records”?What is “Prior Consent”?Circumstances to Release Education Records without ConsentWhat is “Directory Information”?Is an Institution Obligated to Release Directory Information?How Can Students Protect Their Directory Information?Special “Don’ts” for Faculty and StaffHow Can You Maintain Students’ Records Securely?Parents’ Rights Regarding Education RecordsAccess to Applicant Records2IntroductionAll employees who work with students’ records (prospective, current and past) must uphold all applicable federal laws in combination with the institution’s policies that apply to students’ records. If a member of the institution violates FERPA, the Department of Education could take away the institution's student federal funding. It's the right thing to do. Our students depend on us to keep their academic information confidential.3What is FERPA?The Family Educational Rights and Privacy Act of 1974 (FERPA), also known as the Buckley Amendment, is the primary law that protects the confidentiality of students’ ...

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FERPA (FamilyEducational iRghts and rPivacyAct of 197)4 Protecting Student Privacy
MOCPA Conference 2007 Presented by: Jackie Elliott
Associate Vice President for Student Affairs Northwest Missouri State University
Table of Contents
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Introduction Students’ Rights under FERPA Whose Records are Protected? When do FERPA Rights Begin for Students? What are “Education Records”? What Types of Records are NOT “Education Records”? What is “Prior Consent”? Circumstances to Release Eadtiuocn Records without Consent What is “Directory Information”? Is an Institution Obligated otleRyrI ceotD riaeeson?matinfor How Can Students Protect eTirh Directory Information? Special “Don’ts” for Faculty and Staff How Can You Maintain Students’ Records Securely? Parents’ Rights Regarding Education Records Access to Applicant Records
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Introduction
All e es who w ective, current and past)m mpluosyt euphold all oarpk pwliictah bsldteeu frdeaelr nletacsworsd isn  (cporomsbpination with the institution’s policies that apply to students’ records.
If a member of the institutionol avties FERPA, the rtment of Education coulwainstit'ust isotnudent Dfeedpearal funding.  It's the right thing to ddo .t aOkuer  satudye tnhtse  dnedp oen us to keep their academic information confidenti
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What is FERPA?
The Family Educational Rights anidv Parcy Act of 1974 (FERPA), also known as the Buckley Amendments ie h, waltahtmirp yraettcp or tseh confidentiality of students’ records in academic environments.
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Student Rights under FERPA
Under FERPA, students have the fwolilnog rights with respect to their education recordtso :
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Inspect and review any of their eatdiuocn records within a reasonable timeframe, but no later than 45 days after their initial request.
Seek to have their education records amended.
Control the disclosure of theiru ceadtion records to any third party.
Address privacy-related complaints
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Whose Records are Protected?
FERPA protects botchurrentandformerstudents' records.
Remember: Any record createddu ringa student's tenure at a college or university is considered a students educartieocno rd and is FERPA-protected.
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When do FERPA Rights Begin for Students?
Individual institutions can define when FERPA rights begin for their students. At most institutions, FERPA rights start when the student matriculates as either ag rdee or non-degree student.
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Education records are defdin aes ALL records that are: ƒRelated directly to a student, ƒdn ,ra meebffm tsni eht yb denita s aorn ioutitaMniat ƒKept in any format.
What are “Education Records”?
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Unsuccessful Applicants’ Recor:drsecords of students not admitted.
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What Types of Records are NOT Education Records?
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If a student wants to share somaed eacmirco srpecotridvse  (ee.mg.p,l oclyaesrs,  isncshuerdaunlcee,  grades) with his/her parents, spo, uas peec tcolkm tpoa ntihees ,s petecc.i,f iheed/ sdhees igmnueset (psr).o pvPirriidooerr   wwrriitttteenn  ccoonnsseenntt  bmeufostr:e you can a
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What is Prior Consent?
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The disclosure is pursuant to a luallwy fissued court order or subpoena. 
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The institution has designated thfoer imnation as directory information. 
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