AUDIT COMMITTEE

AUDIT COMMITTEE

-

English
6 Pages
Read
Download
Downloading requires you to have access to the YouScribe library
Learn all about the services we offer

Description

CHARTER OF THE AUDIT COMMITTEE OF THE BOARD OF DIRECTORS DATED AS OF AUGUST 1st, 2010 1. PURPOSE 1.1 The audit committee (the “Committee”) of the Board of Directors (the “Board”) of MBAC Fertilizer Corp. (the "Company") shall provide assistance to the Board in fulfilling its financial reporting and control responsibilities to the shareholders of the Company and the investment community. The external auditors will report directly to the Committee. The Committee's primary duties and responsibilities are to: (a) Oversee the accounting and financial reporting processes of the Company, and the audit of its financial statements, including: (i) the integrity of the Company's financial statements; (ii) the Company's compliance with legal and regulatory requirements; and (iii) the independent auditors' qualifications and independence. (b) Serve as an independent and objective party to monitor the Company's financial reporting processes and internal control systems. (c) Review and appraise the audit activities of the Company's independent auditors. (d) Provide open lines of communication among the independent auditors, financial and senior management, and the Board for financial reporting and control matters, and meet periodically with management and with the independent auditors. 2. COMPOSITION 2.1 The Committee shall be comprised of at least three directors. Each Committee member shall be an "independent director" within the meaning of National ...

Subjects

Informations

Published by
Reads 30
Language English
Report a problem
1
CHARTER OF THE AUDIT COMMITTEE
OF THE BOARD OF DIRECTORS
DATED AS OF AUGUST 1st, 2010
1.
PURPOSE
1.1
The audit committee (the “Committee”) of the Board of Directors (the “Board”) of MBAC Fertilizer
Corp. (the "Company") shall provide assistance to the Board in fulfilling its financial reporting and
control responsibilities to the shareholders of the Company and the investment community. The
external auditors will report directly to the Committee. The Committee's primary duties and
responsibilities are to:
(a)
Oversee the accounting and financial reporting processes of the Company, and the audit
of its financial statements, including: (i) the integrity of the Company's financial
statements; (ii) the Company's compliance with legal and regulatory requirements;
and (iii) the independent auditors' qualifications and independence.
(b)
Serve as an independent and objective party to monitor the Company's financial reporting
processes and internal control systems.
(c)
Review and appraise the audit activities of the Company's independent auditors.
(d)
Provide open lines of communication among the independent auditors, financial and senior
management, and the Board for financial reporting and control matters, and meet
periodically with management and with the independent auditors.
2.
COMPOSITION
2.1
The Committee shall be comprised of at least three directors. Each Committee member shall be
an "independent director" within the meaning of National Instrument 52-110 –
Audit Committees
("NI 52-110"), as may be amended from time to time. Pursuant to NI 52-110, a member will be
considered "independent" if he has no direct or indirect, material relationship with the
Company. NI 52-110 sets forth certain relationships which deem one not to be independent. In
addition, the composition of the Committee shall comply with the rules and regulations of the
Toronto Stock Exchange and any other stock exchange on which the shares of the Company are
listed, subject to any waivers or exceptions granted by such stock exchange.
2.2
In addition, a director shall not be qualified to be a member of the Committee if such director (i) is an
"affiliated person" or (ii) receives (or his/her immediate family member or the entity for which such
director is a director, member, partner or principal and which provides accounting, consulting, legal,
investment banking, financial or other similar services to the Company or any subsidiary of the
Company receives), directly or indirectly, any consulting, advisory, or other compensation from the
Company, or any subsidiary of the Company, other than compensation for serving in his or her
capacity as member of the Board and as a member of Board committees. An "affiliated person"
means a person who directly or indirectly controls the Company, or a director, executive officer,
partner, member, principal or designee of an entity that directly, or indirectly through one or more
intermediaries, controls, or is controlled by, or is under common control with, the Company.
2.3
All members of the Committee shall, to the satisfaction of the Board, be financially literate in
accordance with the requirements of the NI 52-110 (i.e. will have the ability to read and understand
a set of financial statements that present a breadth and level of complexity of accounting issues
2
that are generally comparable to the breadth and complexity of the issues that can
reasonably be expected to be raised by the Company's financial statements). At least one
member of the Committee shall have accounting or related financial management expertise to
qualify as a "financial expert". A person will qualify as "financial expert" if he or she possesses
the following attributes:
(a)
an understanding of financial statements and generally accepted accounting principles
used by the Company to prepare its financial statements;
(b)
an ability to assess the general application of such principles in connection with the
accounting for estimates, accruals and reserves;
(c)
experience preparing, auditing, analyzing or evaluating financial statements that present a
breadth and level of complexity of accounting issues that are generally comparable to the
breadth and complexity of issues that can reasonably be expected to be raised by the
Company's financial statements, or experience actively supervising one or more persons
engaged in such activities;
(d)
an understanding of internal controls and procedures for financial reporting; and
(e)
an understanding of Committee functions.
The Committee members will be elected annually at the first meeting of the Board following the annual
general meeting of shareholders or such other time as the Board may determine.
Quorum for the transaction of business at any meeting of the Committee shall be a majority of the
number of members of the Committee or such greater number as the Committee shall be resolution
determine.
3.
RESPONSIBILITIES AND POWERS
3.1
Responsibilities and powers of the Committee include:
(a)
Annual review and revision of this Charter as necessary with the approval of the Board
provided that this Charter may be amended and restated from time to time without the
approval of the Board to ensure that that the composition of the Committee and the
Responsibilities and Powers of the Committee comply with applicable laws and stock
exchange rules.
(b)
Making recommendations to the Board regarding the selection, the appointment,
evaluation, fees and compensation and, if necessary, the replacement of the external
auditors, and assisting in resolving any disagreements between management and the
independent auditors regarding financial reporting.
(c)
Approving the appropriate audit engagement fees and the funding for payment of the
independent auditors' compensation and any advisors retained by the Committee.
(d)
Ensuring that the auditors report directly to the Committee and are made accountable to
the Board and the Committee, as representatives of the shareholders to whom the auditors
are ultimately responsible.
(e)
Confirming the independence of the auditors, which will require receipt from the auditors of
a formal written statement delineating all relationships between the auditors and the
Company and any other factors that might affect the independence of the auditors and
3
reviewing and discussing with the auditors any significant relationships and other factors
identified in the statement. Reporting to the Board its conclusions on the independence of
the auditors and the basis for these conclusions.
(f)
Overseeing the work of the independent auditors engaged for the purpose of preparing or
issuing an audit report or performing other audit, review or attest services.
(g)
Ensuring that the independent auditors are prohibited from providing the following non-audit
services and determining which other non-audit services the independent auditors are
prohibited from providing:
(i)
bookkeeping or other services related to
the
accounting records
or financial
statements of the Company;
(ii)
financial information systems design and implementation;
(iii)
appraisal or valuation services, fairness opinions, or contribution-in-kind
reports;
(iv)
actuarial services;
(v)
internal audit outsourcing services;
(vi)
management functions or human resources;
(vii)
broker or dealer, investment adviser or investment banking services;
(viii)
legal services and expert services unrelated to the audit; and
(ix)
any other services which the Public Company Accounting Oversight Board
determines to be impermissible.
(h)
Pre-approving all audit services, internal control related services and pre-approving any
permissible non-audit engagements of the independent auditors, in accordance with
applicable legislation.
(i)
Meeting with the auditors and financial management of the Company to review the scope of
the proposed audit for the current year, and the audit procedures to be used.
(j)
Meeting quarterly with auditors in "in camera" sessions to discuss reasonableness of the
financial reporting process, system of internal control, significant comments and
recommendations and management's performance.
(k)
Reviewing with management and the independent auditors:
(i)
The Company's annual financial statements (and interim financial statements as
applicable) and related footnotes, management's discussion and analysis and the
annual information form, for the purpose of recommending approval by the Board
prior to its release, and ensuring that:
(ii)
management has reviewed the audited financial statements with the Committee,
including significant judgments affecting the financial statements;
4
(iii)
the members of the Committee have discussed among themselves, without
management or the independent auditors present, the information disclosed to
the Committee; and
(iv)
the Committee has received the assurance of both financial management
and the independent auditors that the Company's financial statements are fairly
presented in conformity with Canadian GAAP in all material respects.
(l)
Any significant changes required in the independent auditors' audit plan and any serious
issues with management regarding the audit.
(m)
the Company's internal controls report and the independent auditors' certification of the
report, and review disclosures made to the Committee by the CEO and CFO about any
significant deficiencies in the design or operation of internal controls or material weaknesses
therein and any fraud involving management or other employees who have a significant role
in the Company's internal controls.
(n)
Other matters related to the conduct of the audit that are to be communicated to the
Committee under generally accepted auditing standards.
(o)
Satisfying itself that adequate procedures are in place for the review of the Company's
public disclosure of financial information extracted or derived from the Company's
financial statements, other than the public disclosure described in the preceding
paragraph, and assessing the adequacy of such procedures periodically.
(p)
Reviewing with the independent auditors and management the adequacy and
effectiveness of the financial and accounting controls of the Company.
(q)
Establishing procedures: (i) for receiving, handling and retaining of complaints
received by the Company regarding accounting, internal controls, or auditing matters,
and (ii) for employees to submit confidential anonymous concerns regarding
questionable accounting or auditing matters. Complaint procedures are set out in the
Company’s Whistleblower Policy.
(r)
Reviewing with the independent auditors any audit problems or difficulties and
management's response and resolving disagreements between management and the
auditors and reviewing and discussing material written communications between
management and the independent auditors, such as any management letter or
schedule of unadjusted differences.
(s)
Making inquires of management and the independent auditors to identify significant
business, political, financial and control risks and exposures and assess the steps
management has taken to minimize such risk to the Company.
(t)
Making inquires of management and the independent auditors to identify significant
business, political, financial, litigation and control risks and exposures and assess the
steps management has taken to minimize such risk to the Company.
(u)
Assessing the overall process for identifying principal business, political, financial,
litigation and control risks and providing its views on the effectiveness of this process
to the Board.
5
(v)
Ensuring that the disclosure of the process followed by the Board and its committees,
in the oversight of the Company's management of principal business risks, is complete
and fairly presented.
(w)
Obtaining reports from management and the Company's independent auditors that the
Company is in conformity with legal requirements and the Company's Code of
Business Conduct and Ethics and reviewing reports and disclosures of insider and
affiliated party transactions.
(x)
Discussing any earnings press releases, as well as financial information and earnings
guidance provided to analysts and rating agencies.
(y)
Ensuring adequate procedures are in place for review of the Company's disclosure of
financial information and assess the adequacy of these procedures at least once per
year.
(z)
Reviewing of confirmation of compliance with the Company's policies on internal
controls, conflicts of interests, ethics, foreign corrupt practice, etc.
(aa)
Ensuring that the Company's Annual Information Form and the Company's
Management Information Circular contains the disclosure required by law, including
such disclosure required by NI 52-110.
(bb)
Reviewing with financial management and the independent auditors interim financial
information, including interim financial statements, management discussion and
analysis and financial press releases for the purpose of recommending approval by
the Board prior to the Company publicly disclosing such information.
(cc)
At least annually obtaining and reviewing a report prepared by the independent
auditors describing (i) the auditors' internal quality-control procedures; (ii) any material
issues raised by the most recent internal quality-control review, or peer review, of the
auditors, or by any inquiry of investigation by governmental or professional authorities,
within the preceding five years, respecting one or more independent audits carried out
by the auditors, and any steps taken to deal with any such issues; and (iii) all
relationships between the independent auditors and the Company (to assess auditors'
independence).
(dd)
Reviewing and approving hiring policies for partners and employees or former partners
and employees of the present and former independent auditors, as applicable.
(ee)
Reviewing disclosure by management in the event that management deviates from
existing approved policies and procedures which disclosure must also must be
contained in financial reporting sub-certification forms.
(ff)
Engaging independent counsel and other advisors, without seeking approval of the
Board or management of the Company, if the Committee determines such advisors
are necessary to assist the Committee in carrying out its duties and setting and paying
for any counsel or advisors employed by the Committee for such purpose. The
Committee shall advise the Board and management of such engagement.
(gg)
Discussing with the Company's legal counsel legal matters that may have a material
impact on the financial statements or of the Company's compliance policies and
internal controls.
6
(hh)
Conducting special investigations, independent of the Board or management, relating
to financial and non-financial related matters concerning the Company and/or any one
or more of its directors, officers, employees, consultants and/or independent
contractors, if determined by the Committee to be in the best interests of the Company
and its Shareholders. The Committee shall advise the Board with respect to the
initiations of such investigations and shall periodically report any findings of such
investigation to the Board.
(ii)
Reporting annually to the shareholders in the Company's Annual Information Form on
the carrying out of its responsibilities under this charter and on other matters as
required by applicable securities regulatory authorities.
4.
MEETINGS
4.1
The Committee will meet regularly at times necessary to perform the duties described above in
a timely manner, but not less than four times a year and any time the Company proposes to issue
a press release with its quarterly or annual earnings information. Meetings may be held at any
time deemed appropriate by the Committee.
4.2
The Committee shall meet periodically in separate executive sessions with management (including
the Chief Financial Officer), the internal auditors and the independent auditor, and have such other
direct and independent interaction with such persons from time to time as the members of the
Committee deem appropriate. The Committee may request any officer or employee of the
Company or the Company's outside counsel or independent auditor to attend a meeting of the
Committee or to meet with any members of, or consultants to, the Committee.
4.3
The independent auditors will have direct access to the Committee at their own initiative.
4.4
The Chairman of the Committee will report periodically the Committee's findings and
recommendations to the Board.