Report Review Guide for State Agencies with all Fund  Types with a Single Audit
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Report Review Guide for State Agencies with all Fund Types with a Single Audit

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†††† NEW MEXICO OFFICE OF THE STATE AUDITOR REPORT REVIEW GUIDE FOR AUDITS OF STATE AGENCIES SINGLE AUDITS FOR THE FISCAL YEARS ENDING JUNE 30, 2006-2009 This review guide should be used for state agencies that present Government-Wide Financial Statements and Fund Financial Statements (Governmental, Proprietary, and Fiduciary Fund Types), and expended $500,000 or more of federal awards during the fiscal year. This review guide should be used for state agencies, departments, commissions, district attorneys, district courts, and other state agencies that present financial statements for governmental and business-type activities. (GASBS 34.135) AGENCY NAME AGENCY NUMBER/FISCAL YEAR NAME OF AUDITING FIRM NAME OF AUDIT MANAGER DATE REPORT SUBMITTED TO STATE AUDITOR Yes No Was the audit report submitted by the due date? If not, the compliance finding is reported on p. _____. OPINION(S) RENDERED ON FINANCIAL STATEMENTS DATE OF NUMBER OF OPINION FINDINGS Was a member of the governing body (or head of a state agency) present at the exit Yes No conference as required by SAO Rule 2.2.2.10 J? If not, the compliance finding is reported on p. _____. Objective: The objectives of the review are to: (1) ensure that audit reports meet applicable governmental auditing, accounting and financial reporting standards, OMB Circular A-133 reporting requirements for single audits, and the New Mexico Administrative Code 2.2 ...

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 NEW MEXICO OFFICE OF THE STATE AUDITOR REPORT REVIEW GUIDE FOR AUDITS OF STATE AGENCIES SINGLE AUDITS FOR THE FISCAL YEARS ENDING JUNE 30, 2006-2009  This review guide should be used for state agencies that present Government-Wide Financial Statements and Fund Financial Statements (Governmental, Proprietary, and Fiduciary Fund Types), and expended $500,000 or more of federal awards during the fiscal year. This review guide should be used for state agencies, departments, commissions, district attorneys, district courts, and other state agencies that present financial statements for governmental and business-type activities. (GASBS 34.135)   AGENCY NAME    NAME OF AUDITING FIRM NAME OF AUDIT MANAGER      DATE REPORT SUBMITTED TO STATE AUDITORYes† No†      Was the audit report submitted by the due date? If not, the compliance finding is reported on p. _____. OPINION(S) RENDERED ON FINANCIAL STATEMENTS DATE OF NUMBER OF OPINION FINDINGS
AGENCY NUMBER/FISCAL YEAR  
Was a member of the governing body (or head of a state agency) present at the exitYes†    No† conference as required by SAO Rule 2.2.2.10 J? If not, the compliance finding is reported on p. _____.    Objective:  The objectives of the review are to: (1) ensure that audit reports meet applicable governmental auditing, accounting and financial reporting standards, OMB Circular A-133 reporting requirements for single audits, and the New Mexico Administrative Code 2.2.2 - Requirements for Contracting and Conducting Audits of Agencies; and (2) identify any follow-up audit or reporting work needed.  Instructions:  The audit manager or the employee in charge of the audit firm’s quality control system is required to complete this review guide. You are required to answer all of the questions in the review guide. Insert page number references for all yes answers. Submit comments to explain all no answers, unusual circumstances, or why a reporting standard was not complied with. The
 
 
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report will not be accepted by the Office of the State Auditor if the review guide is incomplete, or if the report contains an excessive amount of errors and omissions. This review guide does not contain every auditing, accounting and financial reporting standard or requirement applicable to a financial audit. Due to the fact that this checklist is intended to be used for reviewing audits from different fiscal years, the checklist may include questions that do not apply to the specific fiscal year being reviewed. In which case, the auditor is responsible for knowing when various reporting standards became effective, in order to properly determine which questions apply and which do not apply to the specific audit report being reviewed. Agencies and auditing firms are required to ensure that all applicable auditing, accounting and financial reporting standards, laws and regulations are complied with during the preparation of the audit reports, financial statements, notes and schedules.  Authoritative References:  AAG-SLAAICPA Audit Guide: Government Auditing Standards and Circular A-133 Audits (Updated as of August 1, 2008) AAG-SLVAICPA Audit and Accounting Guide State and Local Governments(Updated as -of March 1, 2008) SASAICPA Statement on Auditing Standards AUAICPA Codification of Statements on Auditing Standards GAGASAuditing Standards July 2007 Revision (Yellow Book)Government  GASB Governmental Accounting Standards Board A-133 OMB (U.S. Office of Management and Budget) Circular A-133,Audits of States, Local Governments, and Non-Profit Organizations as amended NMAC New Mexico Administrative Code SAO Rule 2.2.2 NMAC -Requirements for Contracting and Conducting Audits of Agencies  Documents Required by the Office of the State Auditor Did the auditor submit a copy of: (1) the g ed management ___ si n YES representation letter; (2) a list of “passed adjustments” or a memo stating Comments: there were none; (3) a completed report review guide; ; (4) the signed engagement letter (unless previously submitted pursuant to 2.2.2.8.L(2); and (5) a complete and accurate bound hard copy of the audit report?If not, the report will not be accepted or considered received by the State Auditor.(SAO Rule 2.2.2.9 A. (4) NMAC)  1 Do the titles and page numbers in the Table of Contents agree with the YES_____ NO_____ actual contents in the report?Are all of the pages in the report Comments: numbered as required by SAO Rule 2.2.2.9.C? Page Ref: 2  NO N/Aaudit report include an official roster including all members of YESDoes the _____ _____ _____ the governing body and top management?(SAO Rule 2.2.2.10.T.(5)) Comments: Page Ref: 3 Independent Auditor’s Report:  a. Does the  YES_____report on the financial statements contain the required elements NO_____ and follow the applicable report examples on the OSA website at Comments: www.saonm.org.? (AU 508.08, 551.06, A-133 .505(a); AAG-SLA 4.21)  Page Ref:  Introductory Paragraph:
 
 
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(1)  NO_____ N/A_____Is there a statement identifying the financial statements that were YES_____ audited? Does the scope paragraph indicate that the following were Comments: audited: (a) the basic financial statements (consisting of the governmental activities, the business-type activities (when applicable), the aggregate discretely presented component units (when applicable), each major fund, and the aggregate remaining fund information (consisting of the aggregate nonmajor governmental fund column, the aggregate nonmajor enterprise fund column, the internal service fund column, and each fiduciary fund column in the fund financial statements as applicable)? Page Ref:   (b) If applicable, the financial statements of each of the agency’s NO_____ N/A_____ YES_____ nonmajor governmental, nonmajor enterprise, internal service, Comments: and fiduciary funds presented as supplementary information in the accompanying combining and individual fund financial statements as of and for the year ended June 30, 200X, as listed in the table of contents. Page Ref:   See Example A-14 in the AICPA Guide (AAG-SLV 14.79) and take into consideration footnote 41. [SAO Rule 2.2.2.10 A.(1)(d) and (e) and (2) and AU 508.08b, AAG-SLA 4.21(b)] Scope Paragraph: (2) Unmodified GAGAS compliance NO_____ N/A_____ statement - If the auditor (a) YES_____ followed all applicable unconditional (must) and presumptively Comments: mandatory (should) GAGAS requirements, or (b) followed all unconditional requirements and documented the justification for any departures from applicable presumptively mandatory requirements, and achieved the objectives of those requirements through other means, is there a statement that the audit was conducted in accordance with auditing standards generally accepted in the United States of Americaand with standards applicable to financial audits contained inGovernment Auditing Standards  issued by the Comptroller General of the United States? AU 508.08d; GAS 5.05 (2003); SAS 102, GAGAS 1.12(a) (2007), AAG-SLA 4.21 (d)) Page Ref:  (3) Modified GAGAS compliance statement – Example language is _____ _____ _____ YES NO N/A “Except as discussed in the following paragraph, we conducted our Comments: audits in accordance with auditing standards generally accepted in the United States of America and the standards applicable to financial audits contained inGovernment Auditing Standards, issued by the Comptroller General of the United States.” Did the  auditor use a modified GAGAS compliance statement if (a) the  auditor performed the audit in accordance with GAGAS, except for  specific applicable requirements that were not followed or (b) because of the significance of the departure(s) from the requirements, the auditor was unable to and did not perform the  audit engagement in accordance with GAGAS? If the auditor used  a modified GAGAS statement, did they disclose in the report the applicable requirement(s) not followed, the reasons for not  following the requirement(s), and how not following the requirements affected, or could have affected, the audit and the assurance provided? (GAGAS 5.06 (2003) SAS 102, GAGAS 1.12(b) (2007)) Page Ref:
 
 
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Explanatory and Opinion Paragraphs (4) If the agency implemented a new accounting principle that had a YES_____ NO_____ N/A_____ material effect on the financial statements, is there an explanatory Comments: paragraph (following the opinion paragraph) regarding the adoption of the new accounting principle? (SAS AU 420.05) Page Ref: (5) For state agencies, district attorneys, district courts, other state YES_____ NO_____ N/A_____ agencies, and other separately issued reports on departments of the Comments: State, is there an explanatory paragraph preceding the opinion paragraph that states the following: As discussed in Note X, the financial statements of the Department (or name of state agency), State of New Mexico, are intended to present the financial position, and the changes in financial position and, where applicable, cash flows of only that portion of the governmental activities, the business-type activities, each major fund, and the aggregate remaining fund information of the State that is attributable to the transactions of the Department (or name of state agency). They do no purport to, and do not, present fairly the financial position of the State of New Mexico as of June 30, 2XXX, the changes in its financial position, or, where applicable, its cash flows for the year ended in conformity with accounting principles generally accepted  in the United States of America? Modify the names of the opinion units appropriately. (SAO Rule 2.2.2.12.A.(10)) and Example A-16  at AAG-SLV 14.46 and related footnote 46). Page Ref: (6) Regarding the opinion (or disclaimer of opinion) on the financial statements (AU 508.08h; AAG-SLA 4.21 (h))   a. Does the opinion cover all applicable opinion units? (the YES_____ NO_____ respective financial position of the governmental activities, the Comments: business-type activities, the aggregate discretely presented component units, each major fund, and the aggregate remaining fund information of the agency, and the respective changes in financial position and cash flows, where applicable, thereof and the respective budgetary comparisons for the [indicate the general fund and specified major special revenue funds] for the year then ended in conformity with GAAP) (Example A-14 and footnote 3 of AAG-SLV 14.79) Page Ref:   b. Does the opinion cover all applicable SI opinion units? (In YES_____ NO_____ N/A_____ addition, in our opinion, the financial statements referred to above Comments: present fairly, in all material respects, the respective financial position of each nonmajor governmental, nonmajor enterprise, internal service, and fiduciary fund of the agency , and the respective changes in financial position and cash flows where applicable, thereof and the respective budgetary comparisons for the [indicate the applicable budgetary comparisons presented as SI such as the major capital project and debt service funds, nonmajor governmental funds, and enterprise funds] funds for the year then ended in conformity with GAAP in the United States of America) Page Ref: (Example A-14 and footnotes 3 and 42 of AAG-SLV 14.79) (7) If the budgetary comparisons for the general and major pecial _____ _____ _____ s YES NO N/A revenue funds are “mixed in with other budget information” (for Comments: example in organization or program budgets), such budgetary compar son with a different perspective must be shown as RSI. i When that is the case, those RSI budgetary comparison schedules  must be opined on. (GASBS 41, SAO Rule 2.2.2.10.A.(2)(c) and Example A-14 and footnote 3 in AAG-SLV) Page Ref:
 
 
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(8) If  YES_____the report presents comparative financial statements did the NO_____ N/A_____ auditor include the prior year’s audit opinion in the current year Comments: Independent Auditors’ Report in instances where it was required by SAS AU 508.65 through 508.69? Page Ref: (9)  NO_____Does the paragraph referring to the separate report on internal YES_____ controls and compliance have the following wording required by Comments: AAG-SLA 4.21 (i)?   In accordance withGovernment Auditing Standards, we have also issued our report dated [date of report] on our consideration of the City of Example’s internal control over financial reporting and on our tests of its compliance with certain provisions of laws, regulations, contracts, and grant agreements and other matters. The purpose of that report is to describe the scope of our testing of internal control over financial reporting and compliance and the results of that testing, and not to provide an opinion on the internal control over financial reporting or on compliance. That report is an integral part of an audit performed in accordance withGovernment  Auditing Standards and should be considered in assessing the results of our audit. Page Ref: (10)  YESSection 2.2.2.10.A.(2)(e) requires that the IPA apply certain limited NO N/A _____ _____ _____ procedures to the MD&A (RSI) and report deficiencies in or the Comments: omission of required information in accordance with the  requirements of SAS AU 558.06. If the report includes an MD&A, is there a description of the character of the auditor’s work and a disclaimer of an opinion? If the MD&A is missing or does not  contain all of the required elements, did the auditor report the  omission? (SAS AU 558.08) Page Ref:  (11) Does the last paragraph of the report include a SAS 29 or SAS 52 YES_____ NO_____ N/A_____ opinion on whether the accompanying supplementary information Comments: (only schedules, not the combining and individual fund financial statements or budgetary comparisons) is fairly stated, in all material respects, in relation to the financial statements taken as a whole, per AU 551.06d; AAG-SLA 12.12; and 12.13, and the last paragraph of  Example A-1 of AAG-SLV 14.79? Page Ref:  (a)  NO N/A YESIf the audit report includes audited combining and individual _____ _____ _____ fund financial statements presented as supplemental information Comments: as required by SAO Rule 2.2.2.10.A.(2)(d), does the first sentence of t e SAS 29 opinion paragraph say “Our audit was h conducted for the purpose of forming opinions on the basic  financial statemen s and the combining and individual fund t financial statements and budgetary comparisons”? Page Ref: (b) For a Single Audit ($500,000 or more of federal money _____ _____  YES NO expended) is the Schedule of Expenditures of Federal Awards Comments: specifically mentioned? [OMB Circular A-133 .505 (a)] Page Ref: (c) Changes in Assets and Liabilities for theIf a Schedule of  _____ _____ _____ YES NO N/A Agency Funds is presented as required by SAO Rule Comments: 2.2.2.10.AA, is the required SAS 29 opinion on that schedule included in the Independent Auditor’s Report in the last paragraph? Is a SAS 29 opinion expressed on all of the schedules presented in the report, and are the schedules properly
 
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identified in the SAS 29 paragraph as noted in the table of contents? Page Ref: (12)  _____ _____Dating the Audit Report – The last day of field work is no longer YES NO the day the report should be dated. SAS 103 is effective for audits Comments: of FY07 and requires that the auditor’s report not to be dated earlier  than the date on which he or she has obtained sufficient appropriate audit evidence to support the opinion. Among other things, sufficient appropriate audit evidence includes evidence that: (1) the audit documentation has been reviewed; (2) the entity’s financial statements, including disclosures, have been prepared; and (3) management has asserted that it has taken responsibility for them. (SAS 103 ¶ 23) Does the date of the audit report comply with this Page Ref: requirement? [AU 508.08j; AAG-SLA 4.21 (k)]  4 Does the annual financial report include the following? below See  a. Does theManagement’s Discussion and Analysis NO_____ N/A_____ (MD&A) precede YES_____ the basic financial statements as required supplementary information? Comments: (GASBS 34.8)? Are the following items included in the MD&A (GASBS 34.11)?: Page Ref:   (1)  YES_____ NO_____ N/A_____A brief discussion of the basic financial statements, including the relationships of the statements to each other, and the significant Comments: differences in the information they provide? Page Ref: (2)  NO_____ N/A_____ YES_____The following condensed financial information derived from the government wide financial statements comparing the current year to Comments: the prior year, if relevant: a) Total assets, distinguishing between capital and other assets; b) Total liabilities, distinguishing between long-term liabilities and other liabilities; c) Total net assets, distinguishing among amounts invested in capital assets, net of related debt, restricted amounts, and unrestricted amounts; d) Program revenues by major source; e) General revenues by major source; f) Total revenues; g) Program expenses at a minimum by function; h) Total expenses; i) Excess (deficiency) before contributions to term and permanent endowments or permanent fund principal, special and extraordinary items, and transfers; j) Contributions; k) Special and extraordinary items; l) Transfers; m) Change in net assets; and m) ending net assets? Page Ref: (3) analysis of the overall financial position and results ofAn  YES_____ NO_____ N/A_____ operations (addressing both governmental and business-type Comments: activities) to assess whether the financial position has improved or deteriorated during the year, including reasons (explanations) for significant changes from the prior year and important economic factors (such as changes in the tax or employment bases) that significantly affected operating results? Page Ref: (4) An  NO_____ N/A_____analysis of significant variations between original and final YES_____ budget amounts and between final budget amounts and actual Comments: budget results for the general fund (or its equivalent), including reasons for those variations that are expected to have a significant effect on future services or liquidity? Page Ref: (5)  NO_____ N/A_____A description  YES_____of significant capital asset and long-term debt activity, including a discussion of commitments made for capital Comments: expenditures, changes in credit ratings, and debt limitations that may effect the financial of planned facilities or services? Page Ref: (6)  NO_____ N/A___ YES_____A discussion of infrastructure assets (for governments that use the __
 
 
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modified approach) as required by GASBS 34.11g? Comments:  Page Ref: (7)  NO N/A YESA description of currently known facts, decisions, or conditions that _____ _____ _____ are expected to have a significant effect on financial position (net Comments: assets) or results of operations (revenues, expenses, and other changes)? Page Ref: (8)  NO N/A YESRefer readers to separately issued financial statements for _____ _____ _____ component units? Comments: Page Ref: (9)  NO N/ADo the amounts in the MD&A agree with the financial statements YES _____ _____ _____ and notes? Comments: Page Ref: b. Government-wide Financial Statements(GASBS 34.12-.63) It is YES NO N/A _____ _____ _____ permissible to preface the titles of these statements with “Government- Comments: Wide.” Page Ref: (1)  YES_____Do the Government-wide financial statements consist of a NO_____ N/A_____ Statement of Net Assets and a Statement of Activities that include Comments: the following:   Page Ref: (a) Information about the overall government without displaying NO N/A YES _____ _____ _____ individual funds or fund types? (GASBS 34.12a) Comments:  Page Ref: (b) Exclude information about fiduciary activities, including YES NO N/A _____ _____ _____ components that are fiduciary in nature? (GASB 34.12b) Comments: Page Ref: (c)  NO_____ N/A_____ YES_____Distinguish between the primary government and its discretely presented component units? (GASBS 34.12c) Comments:  Page Ref: (d) esent a tota primary government? Contain _____ NO_____ N/A_____   column for the YESPr l separate rows and columns for each of the following: a) Comments: governmental activities; b) business-type activities; and c) discretely presented component units? A total column for the entity as a whole may be presented but it is not required. Prior-year data may be presented in the government-wide statements but is not required. (GASBS 34.14-15) Page Ref: (e) Distinguish between governmental activities and business-type YES_____ NO_____ N/A_____ activities of the primary government? (GASBS 34.12d) Comments: Page Ref: (f)  NO_____ N/A_____Measure and report all assets (both financial and capital), YES_____ liabilities, revenues, expenses, gains, and losses using the Comments: economic resources measurement focus and accrual basis of accounting? (GASBS 34.12e) Page Ref: (g)  YES_____Are bond issuance costs, bond premiums, and bond discounts NO_____ N/A_____ amortized in the government-wide financial statements? (APB Comments: Opinion No. 21 and AAG-SLV 8.76) Page Ref: Statement of Net Assets (1)  _ NO_____ N/A_____Are assets and liabilities presented in the order of their relative YES ____ liquidity or in a classified format? Are liabilities, whose average Comments: maturities are greater than one year, reported in two components-the amount due within one year and the amount due in more than one year? (GASBS 34.31) Page Ref: (2)  YES NO N/AIs the difference between assets and liabilities reported as net assets, _____ _____ _____ and are net assets displayed in the following components: invested Comments: in capital assets, net of related debt (the words “net of related debt  ” should not be included when not applicable to the entity); restricted
 
 
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for (name the specific purpose or disclose the specific purpose in the notes), and unrestricted? (GASBS 34.32-37) Note hat  t encumbrances, if applicable, are a reservation of fund balance in the  fund financial statements but are not a restricted et asset per 1st   n GASB 34 Implementation Guide, Q 95. [SAO Rule 2.2.2.12.A(4)(a)] Page Ref:  (3)  _____ _____ as interfund _____Are the amounts rep nds orted in the fu receivables and YES NO N/A payables eliminated in the governmental and business-type Comments: activities columns of the statement of net assets, except for the net  residual amounts due between governmental and business-type activities?  Are the amounts reported in the funds as receivable from  or payable to fiduciary funds classified in the statement of net assets as receivable from and payable to external parties (consistent with the nature of fiduciary funds), rather than as internal balances? Are all internal balances eliminated in the total primary government column? (GASBS 34.58) Page Ref: (4) If permanent endowments or permanent fund princ pal _____ _____ unts are _____ i amo YES NO N/A included in restricted net assets, are the expendable and Comments: nonexpendable components of restricted net assets presented? Page Ref: (GASBS 34.35) (5) Is the Statement of Net Assets in balance (assets = liabilities and net YES_____ NO_____ N/A_____ assets)? If the traditional balance sheet format is used, do assets Comments: equal liabilities plus net assets? (GASBS 34 ¶ 30) Page Ref: Statement of Activities  (6)  NO_____ N/A_____ YES_____Is a net (expense) revenue format used to report each of the government’s functions? Are general revenues, contributions to Comments: term and permanent endowments, special and extraordinary items, and transfers reported separately after total net expenses of the government’s functions? Does the Statement of Activities report Expenses, Program Revenues, Net Program [Expense] Revenues, General Revenues, Special Items, Transfers, Changes in Net Assets, Net Assets-Beginning, and Net Assets-Ending? (GASBS 34, Paragraph 38-62 and Example B-1 through B-3) Page Ref: (7)  NO_____ N/A_____the Statement of Activities separately report the following YES_____Does three categories of program revenues: Charges for services; Comments: Program-specific operating grants and contributions; and Program-specific capital grants and contributions? (GASBS 34.48 and 115f; GASBS 37.12) Page Ref: (8)  _____Are general revenues report _____ YES_____ expense of th et ed after total n e NO N/A government’s functions, including all taxes reported by the specific Comments: type of tax such as sales, property, franchise and gas taxes?   (GASBS 34.52) Page Ref: (9)  YES_____Was the specific type of appropriation reported in the financial NO_____ N/A_____ statements? For example, appropriations should be reported in the Comments: Statement of Activities as Transfers – State General Fund appropriation, Special appropriation, Severance tax bond appropriation (capital project), General obligation bond appropriation (capital project), etc. (DFA-FCD Rule) Page Ref: (10)  YES_____ NO_____ N/A_____Were all reversions to the State General Fund reported in the financial statements (or notes) by the fiscal year of appropriation? Comments: For example, reversions should be reported in the Statement of Activities as Transfers - reversion to the State General Fund -FY09. (SAO Rule 2.2.2.12 A (6) NMAC) Page Ref: (11) Are governmental activities  NO_____presented to coincide with the level of YES_____
 
 
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detail required in the governmental fund financial statements-at a Comments: minimum by function? Does the Statement of Activities report program expenses for each program or function? Most  governmental agencies have more than one program or function as  identified in the budgets or the descriptions of each individual fund. (GASBS 34.41-46; GASBS 37.10) Page Ref: (12) Is depreciation expense on assets specifically identified with a YES NO N/A _____ _____ _____ function included in its direct expenses, and is the depreciation Comments: expense on shared capital assets ratably included in the direct expenses of the appropriate functions? If an agency uses a separate  line in the statement of activities to report unallocated depreciation expense or interest expense, is this clearly indicated on the face of the financial statement? (GASBS 34.44) Page Ref: (13)  NO N/AAre the activities accounted for in enterprise funds presented by YES _____ _____ _____ different identifiable activities? An identifiable activity has a Comments: specific revenue stream and related expenses that are accounted for separately. Different relates to the distinction between types of services or programs provided by activities. (GASBS 37.10) Page Ref: (14)  YESIf there were any restatements, were the following line items NO N/A _____ _____ _____ included on the face of the financial statement: Beginning net Comments: assets, Restatement, Beginning net assets as restated, and Ending net assets? Page Ref:  (15) Do Total Net Assets reported on  NO_____ N/A_____ YES_____the Statement of Activities agree to total Net Assets reported on the Statement of Net Assets for the Comments: governmental activities and the business-type activities? Page Ref: (16)  NO N/ADo the beginning-of-the period net assets (Government-wide, YES _____ _____ _____ proprietary, Fiduciary fund statements) and/or fund balances in the Comments: governmental fund financial statements tie to the prior year audit end-of-the-period balances? Page Ref: c. Governmental Fund Financial Statements below (GASBS 34.64 to 65, 78- See 90)  (1)  NO N/A YESDoes the Balance Sheet-Governmental Funds contain the following _____ _____ _____ sections: Assets, Liabilities and Fund Balances? Are the reserved Comments: fund balances displayed in sufficient detail to disclose the purpose  of the reservations (for example, reserved for debt service,  inventories, etc.)? Are the unreserved fund balances of the  nonmajor funds displayed by fund type on the face of the balance sheet as follows: Unreserved, reported in: name of fund type? (GASBS 34 ¶ 83-84 and related financial statement illustrations) Page Ref: (2)  NO N/A YESA liability for compensated absences should not be reported in the _____ _____ _____ governmental fund balance sheet unless it was actually due and Comments: payable at year end for payments due to retired or terminated employees, but not paid until shortly after year-end; was the  liability presented accordingly? (Rule 2.2.2.10.L(3) and NCGAS 4 ¶ 5) Page Ref: ( )  _____ _____ _____For gencies, the budgetary basis of accounting changed to 3 State A YES NO N/A “modified accrual” in FY05 per Subsections N and O of Section 3, Comments: House Bill 2. Therefore, a “reservation of fund balance for encumbrances” should not be reported unless the agency had  multiple year appropriations that had not lapsed by the end of the  fiscal year. Does the fund balance section of the balance sheet  reflect compliance with this change in the law? Page Ref: (4)  NO_____ N/A_____ YES_____Is there an accompanying reconciliation of Total Fund Balance
 
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from Balance Sheet - Governmental Funds to the Total Net Assets Comments: on the Statement of Net Assets, (Governmental Activities Column only)? Note that “accompanying” means immediately following  per the 1stGASB 34 Implementation Guide Q 190. Were all of the reconciling amounts fully explained in the reconciliation or the  notes to the financial statements? Do all of the reconciling amounts agree with the financial statements and notes? (GASBS 34 Paragraph 77) Page Ref: (5)  YES_____Does the Statement of Revenues, Expenditures, and Changes in NO_____ N/A_____ Fund Balances - Governmental Funds have the correct descriptions: Comments: (Revenues, Expenditures, Other Financing Sources (Uses), Net Change in Fund Balances, eginning Fund Balance and Ending  B und Ba ance? Does the column presentation correspond to the F l columns in the Balance Sheet-Governmenta Funds presentation? l (GASBS 34 ¶ 86 to 89, example C-2, and GASBS 37 ¶ 16)  Page Ref: (a)  YES_____Are the revenues presented by the following major revenue NO_____ N/A_____ source classifications: specific type of each tax revenue; Comments: licenses & permits; intergovernmental revenues; charges for services; fees and fines, etc. (as applicable)? (GASB Cod. Sec 1800.115; NCGAS 1.110) Page Ref:  (b) Are expenditures classified by characte urrent, ( _____ capital _____ _____ r c YES NO N/A outlay, debt service and intergovernmental per NCGAS 1 ¶ Comments: 115), and at a minimum by function as required by GASBS 34 Page Ref: 87 and shown in GASBS 34 example C-2? (c)  NO N/A YESdebt issuance cost, such as underwriter and legal fees,Is any _____ _____ _____ reported as a separate line item under debt service Comments: expenditures? (GASBS 34.87) Page Ref: (d)  g-term debt (including capital leases),Is the face amount of _____ _____ _____ lon YES NO N/A bond premium or discount, payments to bond escrow agents, Comments: transfers, and sale of capital assets reported in separate line items under “other financing sources”? (GASBS 34.88-89; GASBS 37.16) Page Ref: (e)  YES_____ NO_____ N/A_____If there were any restatements, were the following line items included on the face of the financial statement: Beginning fund Comments: balance, Restatement; Beginning fund balance as restated,  Ending fund balance? Page Ref: (6)  NO_____ N/A_____Is there a Reconciliation of the Statement of Revenues, YES_____ Expenditures, and Changes in Fund Balances of Governmental Comments: Funds (net change in fund balances for total governmental funds) to the Statement of Activities (change in net assets for governmental activities) at the bottom of the fund financial statements or in an accompanying schedule immediately following the statement? Were all of the reconcil g amounts fully explained in the in reconciliation or the notes to the financial statements? Do all of the reconciling amounts agree with the financial statements and notes? (GASBS 34.77 and 90) Page Ref: d. Proprietary Fund Financial Statements below(GASBS 34 Para 66-68, 91- See 105) (1)  NO_____ N/A_____ YES_____Is there a Statement of Net Assets - Proprietary Funds (or Balance Sheet - Proprietary Funds) that reflects the following descriptions: Comments: current and noncurrent assets; current and noncurrent liabilities; net assets invested in capital assets, net of related debt, net assets restricted for (indicate for what), net assets unrestricted, total net
 
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assets? (GASB 34.91a, 34.98 and illustration D-1) Page Ref: (2)  YES_____Are assets with use restrictions reported as restricted assets? NO_____ N/A_____ (GASBS 34.99) Comments: Page Ref: (3) Is there a Statement of Revenues, Expenses, and Changes in Fund YES_____ NO_____ N/A_____ Net Assets Proprietary Funds that reflects the following Comments: -descriptions: operating revenues; operating expenses; operating income (loss), nonoperating revenues (expense), total nonoperating revenues (expenses), income (loss) before contributions and transfers, capital contributions, transfers out, change in net assets, total net assets-beginning, and total net assets-ending? (GASB 34.91b, 34.100, and illustration D-3) If there were any restatements, were the following line items included on the face of the financial statement: Beginning net assets, Restatement, Beginning net assets as restated, and Ending net assets? Page Ref: (4) a single column for all internal YES_____ NO_____ N/A_____Do the financial statements include service funds to the right of the total enterprise funds column? Comments: (GASBS 34.96) Page Ref: (5)  YES_____ NO_____ N/A_____Are revenues reported net of discounts and allowances with the discounts and allowances disclosed on the face of the financial Comments: statement or in a note to the financial statements? (GASBS 34, footnote 41) Page Ref: (6)  _____ _____all capital contributions and additions toIn proprietary funds, have  _____ YES NO N/A permanent and term endowments been reported in the statement of Comments: revenues, expenses, and changes in fund net assets after nonoperating revenues and expenses? (GASBS 34 ¶ 103 and example D-3) Note that in a GASBS 34 proprietary fund statement of net assets (balance sheet) there will no longer be “contributed capital” or “retained earnings.”  he dect ybr nea lpe have be Those three categories of “net assets.” Governments that wish to provide information about the extent to which a particular enterprise fund has received capital subsidies may do so in the notes to the financial statements. (GASBS 34 ¶ 430 and GASBS 34 examples D-1 and Page Ref: D-2) (7)  NO_____ N/A_____ YES_____ permanent endowments or permanent whenRestricted Net Assets: fund principal amounts are included, were “restricted net assets” Comments: displayed in two additional components: expendable and nonexpendable? Nonexpendable net assets are those that are required to be retained in perpetuity. (GASBS 34.35) Page Ref: (8)  NO_____ N/A_____ YES_____Net assets and changes in net assets in the proprietary fund financial statements for total enterprise funds usually equal the net assets and Comments: changes in net assets of business-type activities in the government-wide statement of activities. However, if there are differences they would be caused by the reclassification of internal service fund transactions that affected proprietary funds. Are any such differences explained on the face of the fund statements or in an accompanying schedule? (GASBS 34 Paragraphs 104). Page Ref: Statement of Cash Flows See below (9)  YES_____ NO_____ N/A_____Is the Direct Method used for the Proprietary Fund Statement of Cash Flows showing the applicable four categories of cash flows Comments: from: operating activities; noncapital financing activities; capital and related financing activities; and investing activities? Does the statement separately report the net effect of cash flows of each of these categories on cash and cash equivalents during the period in a
 
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