FY 2013 Projected Annual Uses of Funds Statement Support
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FY 2013 Projected Annual Uses of Funds Statement Support

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371 Pages
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Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense. $0. $0. $0 ...... o Postdoctoral Affairs - http://postdoc.aa.ufl.edu ...... markets of D.C., Virginia, Maryland, New Jersey, New York, Pennsylvania. ...... full cost of the new VPR.

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FY 2013 Projected Annual Uses of Funds Statement
Support
College/Office Name: BOT
Department Name: BOT
DeptID (Level 4) 0001
Person Completing Form: Debra A. Hunter
Phone Number: 352-294-1917
FY 2013 Proposed FY 2013 Proposed
Budget Budget FY 2012 Budget
(5% Reduction) (Optimized) (FY13 Flat Budget) FY 2011 Actual FY 2010 Actual
1.00 1.00 1.00 1.00 1.00 FTE
Salaries & Benefits
Faculty Salaries
Faculty Fringe Benefit Pool Expense $0 $0 $0
Faculty Additional Pay Salaries
Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Faculty-COM Salaries
Faculty-COM Fringe Benefit Pool Expense $0 $0 $0
Faculty-COM Additional Pay Salaries
Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0
TEAMS/USPS-Exempt Salaries $27,103 $27,103 $27,103
TEAMS/Umpt Fringe Benefit Pool Expense $8,131 $8,131 $8,131
TEAMS/USPS-Exempt Additional Pay Salaries
TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0
TEAMS/USPS-Non-Exempt Salaries
TEAMS/Uon-Exempt Fringe Benefit Pool Expense $0 $0 $0
TEAMS/USPS-Non-Exempt Additional Pay Salaries
TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Total Faculty and Teams Salaries & Benefits $35,234 $35,234 $35,234 $0 $0
Other Temporary/OPS Faculty Salaries
Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0
Graduate Assistants Salaries
Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0
Graduate Assistants Additional Pay Salaries
Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0
Post Docs Salaries
Post Docs Fringe Benefit Expense $0 $0 $0
Post Docs Additional Pay Salaries
$0 $0 $0Post Docs Additional Pay Fringe Benefit Pool Expense
Clin Post Docs/Housestaff Salaries
Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0
Clin Post Docs/Housestaff Additional Pay Salaries
Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0
Student Assistants Salaries
Student Assistants Fringe Benefit Pool Expense $0 $0 $0
Total OPS & Additional Pay $0 $0 $0 $0 $0
Total Salaries & Benefits $35,234 $35,234 $35,234 $0 $0College/Office Name: BOT
Department Name: BOT
DeptID (Level 4) 0001
Person Completing Form: Debra A. Hunter
Phone Number: 352-294-1917
FY 2013 Proposed FY 2013 Proposed
Budget Budget FY 2012 Budget
(5% Reduction) (Optimized) (FY13 Flat Budget) FY 2011 Actual FY 2010 Actual
Contractual Services
Building Maintenance & Supplies
Moter Fuels And Lubricants
Repairs & Maintenance
Utilities (PPD and IA Only)
Data Processing
Office Supplies / Uniform / Software / Materials / Pubs $2,944 $2,944 $2,944
Rent $17,660 $17,660 $17,660
Printing & Reproduction
Insurance $42 $42 $42
Telephone
Postage & Freight $700 $700 $700
Food $19,254 $19,254 $19,254
Advertising
Travel and Training $10,000 $10,000 $10,000
Dues & Subscriptions
Scholarships
Graduate Assistantship Tuition Waivers
Miscellaneous Other/ Contingencies $7,276 $7,276 $7,276
Total Operating Expenses $57,876 $57,876 $57,876 $0 $0
Equipment
Library Resources
Financial Aid Appropriation (Provost and SPA Only)
Risk Management Insurance (Budget Office Only)
Debt-Service
Total Other $0 $0 $0 $0 $0
Administrative Overhead
Other Transfers Out
Net Transfers $0 $0 $0 $0 $0
Total Expenditures $93,110 $93,110 $93,110 $0 $0
Direct Bill to Component Units (provide details below)
Support Unit Total Expenditures $93,110 $93,110 $93,110 $0 $0
Note: Include a reasonable reserve for contingencies based on prior year history.FY 2013 Projected Annual Uses of Funds Statement
Support
College/Office Name: Office of the President
Department Name: Office of the President
DeptID (Level 4) 0101
Person Completing Form: Dawn Riedy
Phone Number: 392-2478
FY 2013 Proposed FY 2013 Proposed
Budget Budget FY 2012 Budget
(5% Reduction) (Optimized) (FY13 Flat Budget) FY 2011 Actual FY 2010 Actual
11.00 11.00 11.00 1.00 1.00 FTE
Salaries & Benefits
Faculty Salaries $200,000 $200,000 $200,000
Faculty Fringe Benefit Pool Expense $53,800 $53,800 $53,800
Faculty Additional Pay Salaries
Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Faculty-COM Salaries
Faculty-COM Fringe Benefit Pool Expense $0 $0 $0
Faculty-COM Additional Pay Salaries
Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0
TEAMS/USPS-Exempt Salaries $450,632 $495,137 $495,137
TEAMS/USPS-Exempt Fringe Benefit Pool Expense $135,190 $148,541 $148,541
TEAMS/USPS-Exempt Additional Pay Salaries $10,000 $10,000 $10,000
TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $260 $260 $260
TEAMS/USPS-Non-Exempt Salaries $91,353 $91,353 $91,353
TEAMS/USPS-Non-Exempt Fringe Benefit Pool Expense $37,272 $37,272 $37,272
TEAMS/USPS-Non-Exempt Additional Pay Salaries
TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Total Faculty and Teams Salaries & Benefits $978,507 $1,036,363 $1,036,363 $614,192 $566,681
Other Temporary/OPS Faculty Salaries
Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0
Graduate Assistants Salaries
Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0
Graduate Assistants Additional Pay Salaries
Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0
Post Docs Salaries
Post Docs Fringe Benefit Expense $0 $0 $0
Post Docs Additional Pay Salaries
Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Clin Post Docs/Housestaff Salaries
Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0
Clin Post Docs/Housestaff Additional Pay Salaries
Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0
Student Assistants Salaries $32,368 $32,368 $32,368
Student Assistants Fringe Benefit Pool Expense $1,003 $1,003 $1,003
Total OPS & Additional Pay $33,371 $33,371 $33,371 $35,660 $25,855
Total Salaries & Benefits $1,011,878 $1,069,735 $1,069,735 $649,852 $592,536
Contractual Services
Building Maintenance & Supplies
Moter Fuels And Lubricants
Repairs & MaintenanceCollege/Office Name: Office of the President
Department Name: Office of the President
DeptID (Level 4) 0101
Person Completing Form: Dawn Riedy
Phone Number: 392-2478
FY 2013 Proposed FY 2013 Proposed
Budget Budget FY 2012 Budget
(5% Reduction) (Optimized) (FY13 Flat Budget) FY 2011 Actual FY 2010 Actual
Utilities (PPD and IA Only)
Data Processing
Office Supplies / Uniform / Software / Materials / Pubs
Rent
Printing & Reproduction
Insurance
Telephone
Postage & Freight
Food
Advertising
Travel and Training
Dues & Subscriptions
Scholarships
Graduate Assistantship Tuition Waivers
Miscellaneous Other/ Contingencies $87,400 $87,400 $87,400 $97,307 $49,015
Total Operating Expenses $87,400 $87,400 $87,400 $97,307 $49,015
Equipment
Library Resources
Financial Aid Appropriation (Provost and SPA Only)
Risk Management Insurance (Budget Office Only)
Debt-Service
Total Other $0 $0 $0 $0 $0
Administrative Overhead
Other Transfers Out
Net Transfers $0 $0 $0 $0 $0
Total Expenditures $1,099,278 $1,157,135 $1,157,135 $747,159 $641,551
Direct Bill to Component Units (provide details below)
Support Unit Total Expenditures $1,099,278 $1,157,135 $1,157,135 $747,159 $641,551
Note: Include a reasonable reserve for contingencies based on prior year history.
Annualized Budget Reduction 2012 - $72,888
5% Budget Reduction 2013 - $57,857 - SalariesCollege/Office Name: Office of the President
Department Name: Office of the President
DeptID (Level 4) 0101
Person Completing Form: Dawn Riedy
Phone Number: 392-2478
FY 2013 Proposed FY 2013 Proposed
Budget Budget FY 2012 Budget
(5% Reduction) (Optimized) (FY13 Flat Budget) FY 2011 Actual FY 2010 Actual
Utilities (Business Affairs Only)
Data Processing
Office Supplies / Uniform / Software / Materials / Pubs
Rent
Printing & Reproduction
Insurance
Telephone
Postage & Freight
Food $188,100 $250,000 $198,000 $198,000 $207,592
Advertising
Travel and Training
Dues & Subscriptions
Scholarships
Graduate Assistantship Tuition Waivers
Miscellaneous Other/ Contingencies
Total Operating Expenses $188,100 $250,000 $198,000 $198,000 $207,592
Equipment
Library Resources
Financial Aid Appropriation (Provost and SPA Only)
Risk Management Insurance (Budget Office Only)
Debt-Service
Total Other $0 $0 $0 $0 $0
Administrative Overhead
Other Transfers Out
Net Transfers $0 $0 $0 $0 $0
Total Expenditures $188,100 $250,000 $198,000 $198,000 $207,592
Direct Bill to Component Units (provide details below)
Support Unit Total Expenditures $188,100 $250,000 $198,000 $198,000 $207,592
Note: Include a reasonable reserve for contingencies based on prior year history.
President's Concession funds are typically spent by November or December.
Additional funding would save some of the Foundation funds that are used to cover
events once the Concession funds have been depleted.
5% Budget Reduction 2013 - $9,900
Increases amount needed from FoundationsFY 2013 Projected Annual Uses of Funds Statement
Support
College/Office Name: President
Department Name: Office of Audit and Compliance Review
DeptID (Level 4) 0102
Person Completing Form: Brian Mikell
Phone Number: 352-392-1391
FY 2013 Proposed FY 2013 Proposed
Budget Budget FY 2012 Budget
(5% Reduction) (Optimized) (FY13 Flat Budget) FY 2011 Actual FY 2010 Actual
Authorized (15) Authorized (15) Authorized (15) Authorized (15) Authorized (15)
Allowed (13) Allowed (13) Allowed (13) Allowed (13) Allowed (12) FTE
Salaries & Benefits
Faculty Salaries
Faculty Fringe Benefit Pool Expense $0 $0 $0
Faculty Additional Pay Salaries
Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Faculty-COM Salaries
Faculty-COM Fringe Benefit Pool Expense $0 $0 $0
Faculty-COM Additional Pay Salaries
Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0
TEAMS/USPS-Exempt Salaries $807,106 $807,106 $807,106 $856,912 $800,545
TEAMS/Umpt Fringe Benefit Pool Expense $242,132 $242,132 $242,132 $295,634 $264,980
TEAMS/USPS-Exempt Additional Pay Salaries $1,389 $1,290 $551
TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $0 $36 $0 $31 $11
TEAMS/USPS-Non-Exempt Salaries $102,500 $146,803 $146,803 $50,789 $60,670
TEAMS/Uon-Exempt Fringe Benefit Pool Expense $41,820 $59,895 $59,895 $22,703 $25,542
TEAMS/USPS-Non-Exempt Additional Pay Salaries
TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Total Faculty and Teams Salaries & Benefits $1,193,558 $1,257,362 $1,255,937 $1,227,360 $1,152,299
Other Temporary/OPS Faculty Salaries $825
Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0 $20
Graduate Assistants Salaries
Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0
Graduate Assistants Additional Pay Salaries
Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0
Post Docs Salaries
Post Docs Fringe Benefit Expense $0 $0 $0
Post Docs Additional Pay Salaries
Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Clin Post Docs/Housestaff Salaries
Clin Post Docs/Housestaff Fringe Benefit Pool Expense $0 $0 $0
Clin Post Docs/Housestaff Additional Pay Salaries
Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0
Student Assistants Salaries $2,584 $1,278 $5,720
Student Assistants Fringe Benefit Pool Expense $0 $80 $0 $6 $28
Total OPS & Additional Pay $0 $2,664 $0 $2,129 $5,749
Total Salaries & Benefits $1,193,558 $1,260,026 $1,255,937 $1,229,489 $1,158,048
Contractual Services $9,500 $12,500 $9,500 $22,000 $9,775
Building Maintenance & Supplies
Moter Fuels And LubricantsCollege/Office Name: President
Department Name: Office of Audit and Compliance Review
DeptID (Level 4) 0102
Person Completing Form: Brian Mikell
Phone Number: 352-392-1391
FY 2013 Proposed FY 2013 Proposed
Budget Budget FY 2012 Budget
(5% Reduction) (Optimized) (FY13 Flat Budget) FY 2011 Actual FY 2010 Actual
Repairs & Maintenance $200 $300 $200 $227 $382
Utilities (PPD and IA Only)
Data Processing
Office Supplies / Uniform / Software / Materials / Pubs $3,000 $6,500 $3,000 $6,866 $5,617
Rent
Printing & Reproduction $300 $1,000 $300 $925 $1,140
Insurance $33
Telephone $2,450 $2,500 $2,450 $2,456 $2,452
Postage & Freight $200 $250 $200 $225 $858
Food
Advertising
Travel and Training $1,000 $20,000 $1,000 $23,995 $14,093
Dues & Subscriptions $1,000 $2,000 $1,000 $2,423 $1,792
Scholarships
Graduate Assistantship Tuition Waivers
Miscellaneous Other/ Contingencies $1,071 $550
Total Operating Expenses $17,650 $45,050 $17,650 $60,186 $36,690
Equipment $2,170 $10,000 $3,653 $9,708 $13,397
Library Resources
Financial Aid Appropriation (Provost and SPA Only)
Risk Management Insurance (Budget Office Only)
Debt-Service
Total Other $2,170 $10,000 $3,653 $9,708 $13,397
Administrative Overhead
Other Transfers Out
Net Transfers $0 $0 $0 $0 $0
Total Expenditures $1,213,378 $1,315,076 $1,277,240 $1,299,383 $1,208,135
Direct Bill to Component Units (provide details below) $57,757 $62,598 $60,797 $49,717 $126,842
Support Unit Total Expenditures $1,155,621 $1,252,478 $1,216,443 $1,249,666 $1,081,293
Note: Include a reasonable reserve for contingencies based on prior year history.
5% Budget reduction would prohibit audit services at their current level. Without reserves, such a reduction would result in the lay-off of a staff auditor. OACR buget is over 95% salary.
To achieve the 5% cut for this exercise, it is also necessary to eliminate all OPS and additional pay (phone allowance),and unrealistically reduce other expenses, especially
training and office supplies.
Direct Bill to UAA for 0.7 FTE of budget for current year proposals.
FY 2011 Actual include 0.6 FTE direct bill to UAA.
FY 2010 Actual includes 0.6 FTE direct bill to UAA, and 1.0 FTE direct bill to UFF.OFFICE OF AUDIT AND COMPLIANCE REVIEW
REQUESTED BUDGET INFORMATION
In response to your request for information, please see the attached documents as
referenced below:

I. All Units Annual Review

Statement of the services, objectives and programs of the department
a. Include organization chart(s) See Organization chart below
b. Include a list of services provided by your unit to campus. See Mission
statement below. Also see OACR annual reports at
http://oacr.ufl.edu/annual_reports.html
c. A financial plan for 2012-13, including an analysis of employee FTE levels (See
template attached) See file 0102-FY13 Support Unit Budget-Office of Audit and
Compliance Review.xlsx uploaded to the CFO’s sharepoint RCM Budget site.
d. Indicate what effect the 5% reduction would have on programs and services
delivered by the support center. 5% Budget reduction would prohibit the
provision of audit services at their current level. Without reserves, such a
reduction would result in the lay-off of a staff auditor. OACR budget is over
95% salary. To achieve the 5% cut for this exercise, it is also necessary to
eliminate all OPS and additional pay (phone allowance), and unrealistically
reduce other expenses, especially training and office supplies.
e. For any proposed increase to the base budget, provide justification for service
changes and resulting cost. Separate any request for new funding into one-time or
recurring dollars. If there are major anticipated expenditures for projects in years
after 2013, provide documentation of amount, timeline, and justification. No
proposed increases to the FY 13 Flat Budget.
f. Recommend changes in which costs should be added to the general RCM
assessments versus fees charged for service. Suggest method for allocation of
general assessments. OACR does not provide services for fee. We do receive
direct funding from UFF and UAA for service level agreements with each
entity’s audit committee. Beginning with FY 2011, the UFF portion was
included in the overhead pool (Fund 159).
g. If your budget includes Graduate stipend payments, make sure to include a budget
for tuition waivers in the appropriate row on the budget template. N/A
h. Include any special 2011-12 commitments from the Provost on the tab labeled
“FY-13 Budget Template–Provost” and do not include that funding on the
“FY13 Budget Template-Support.” N/A
OFFICE OF AUDIT AND COMPLIANCE REVIEW
REQUESTED BUDGET INFORMATION

Office of Audit & Compliance Review
Organizational Chart
November 2011

Dolly Haertling
Brian D. Mikell Coordinator,
Chief Audit Executive Administrative
Services
Roger Frank
Joe Cannella
Director, Investigations &
Director, Audits
MAS
Vacant (1)
Craig Reed Jeff Capehart
Audit Manager,
IT Audit ManagerAudit Manager
Investigations Services
Shirley Lampotang Lily Reinhart Choi Choi Vacant
Senior AuditorSenior Auditor Senior Auditor Senior Auditor
Aurymar
RodriguezEmmy Kahn Dan Hawn Vacant
DeLancey
Staff Auditor Staff IT Auditor Staff Auditor
Staff Auditor

(1) Position is currently posted and should be filled by January 2012.


OACR Mission Statement

The mission of the Office of Audit and Compliance Review is to provide independent, objective
assurance and consulting services, using a risk-based approach, to add value and improve the
operations of the University of Florida and its affiliated organizations, including its direct
support organizations and Faculty Practice Plan corporations. OACR serves as a central point
for coordination of and oversight for activities that promote accountability, integrity, efficiency,
and compliance.
FY 2013 Projected Annual Uses of Funds Statement
Support
College/Office Name: Business Affairs
Department Name: Office of the Vice President
DeptID (Level 4) 6101-VP Office
Person Completing Form: Will Strnad
Phone Number: 392-1336 x40795
FY 2013 Proposed FY 2013 Proposed
Budget Budget FY 2012 Budget
(5% Reduction) (Optimized) (FY13 Flat Budget) FY 2011 Actual FY 2010 Actual
5.00 5.00 5.00 5.50 6.50 FTE
Salaries & Benefits
Faculty Salaries
Faculty Fringe Benefit Pool Expense $0 $0 $0
Faculty Additional Pay Salaries
Faculty Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Faculty-COM Salaries
Faculty-COM Fringe Benefit Pool Expense $0 $0 $0
Faculty-COM Additional Pay Salaries
Faculty-COM Additional Pay Fringe Benefit Pool Expense $0 $0 $0
$597,504 $597,504 $597,504 $590,034 $619,327TEAMS/USPS-Exempt Salaries
TEAMS/Umpt Fringe Benefit Pool Expense $179,251 $179,251 $179,251 $203,562 $205,575
TEAMS/USPS-Exempt Additional Pay Salaries $14,205 $14,205 $14,205 $13,738 $10,715
TEAMS/USPS-Exempt Additional Pay Fringe Benefit Pool Expense $369 $369 $369 $330 $225
TEAMS/USPS-Non-Exempt Salaries $50,478 $50,478 $43,337 $59,591 $57,671
TEAMS/Uon-Exempt Fringe Benefit Pool Expense $20,595 $20,595 $17,681 $26,637 $24,279
TEAMS/USPS-Non-Exempt Additional Pay Salaries
TEAMS/USPS-Non-Exempt Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Total Faculty and Teams Salaries & Benefits $862,403 $862,403 $852,348 $893,892 $917,791
Other Temporary/OPS Faculty Salaries
Other Temporary/OPS Faculty Fringe Benefit Pool Expense $0 $0 $0
Graduate Assistants Salaries
Graduate Assistants Fringe Benefit Pool Expense $0 $0 $0
Graduate Assistants Additional Pay Salaries
Graduate Assistants Additional Pay Fringe Benefit Expense $0 $0 $0
Post Docs Salaries
Post Docs Fringe Benefit Expense $0 $0 $0
Post Docs Additional Pay Salaries
Post Docs Additional Pay Fringe Benefit Pool Expense $0 $0 $0
Clin Post Docs/Housestaff Salaries
$0 $0 $0Clin Post Docs/Housestaff Fringe Benefit Pool Expense
Clin Post Docs/Housestaff Additional Pay Salaries
Clin Post Docs/Housestaff Additional Pay Fringe Benefit Expense $0 $0 $0
Student Assistants Salaries
Student Assistants Fringe Benefit Pool Expense $0 $0 $0
Total OPS & Additional Pay $0 $0 $0 $0 $0
Total Salaries & Benefits $862,403 $862,403 $852,348 $893,892 $917,791
Contractual Services $5,000 $5,000 $5,000 $8,229 $3,009
Building Maintenance & Supplies $30 $3,003
Moter Fuels And Lubricants
Repairs & Maintenance $5,000 $5,000 $5,000 $1,649
Utilities (PPD and IA Only)
Data Processing
Office Supplies / Uniform / Software / Materials / Pubs $5,000 $5,000 $5,000 $6,287 $4,888
Rent $3,500 $3,500 $3,500 $5,950 $3,016