Print Audit Case Study 2
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Print Audit Case Study 2

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CASE STUDYSolution: Print Audit Analysis & RecoveryIndustry sector: EducationPrint Audit reduces school’scosts and impact on the environmentKing Edward VII School The ChallengeEstablished in 1910, King Edward VII School Complete Imaging PLC, a leadingis one of the largest schools in independent Ricoh reseller had won a tenderLeicestershire, with 2,000 students aged to replace the printers in the reprographicsbetween 11 and 19. centre, all the school's photocopiers andseveral printers across the network with “I looked atTechnology is at the heart of the schoolmultifunctional devices (MFDs). curriculum, with 450 workstations and 700 other solutions,laptops across the network. A third phase “Our existing print management software didspecialist technology college, Microsoft not provide us with the control, cost only Print Auditpartner school and CISCO academy, the reductions, improvements in processes orschool has received a range of awards for reduce our impact on the environment we ticked all theits work including the CISCO award for had hoped for ,” explains Jim Mackintosh,innovative use of ICT and the British Council Curriculum Support Services Manager. boxes”International School Award in 2003. “Each teacher and pupil is given a uniqueKing Edward VII School also looks after the access code, to track use and manage Jim MackintoshIT requirements of 20 feeder schools, who costs. However, our existing print Curriculum Supportalso ...

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CASE STUDY
Solution: Print Audit
Analysis & Recovery
Industry sector: Education
Print Audit
reduces school’s
costs and impact
on the environment
King Edward VII School The Challenge
Established in 1910, King Edward VII School Complete Imaging PLC, a leading
is one of the largest schools in independent Ricoh reseller had won a tender
Leicestershire, with 2,000 students aged to replace the printers in the reprographics
between 11 and 19. centre, all the school's photocopiers and
several printers across the network with “I looked at
Technology is at the heart of the school
multifunctional devices (MFDs).
curriculum, with 450 workstations and 700 other solutions,
laptops across the network. A third phase “Our existing print management software did
specialist technology college, Microsoft not provide us with the control, cost only Print Audit
partner school and CISCO academy, the reductions, improvements in processes or
school has received a range of awards for reduce our impact on the environment we ticked all the
its work including the CISCO award for had hoped for ,” explains Jim Mackintosh,
innovative use of ICT and the British Council Curriculum Support Services Manager. boxes”
International School Award in 2003.
“Each teacher and pupil is given a unique
King Edward VII School also looks after the access code, to track use and manage Jim Mackintosh
IT requirements of 20 feeder schools, who costs. However, our existing print Curriculum Support
also utilise their reprographics facilities. management software did not work with a Services Manager,
third of our printers, only providing us with King Edward VII School
limited data and was not flexible enough to
meet our requirements. We needed to gain
control of our print and drive down the
associated costs.”The Solution The Process
Following in-depth discussions with King Edward VII SchoolLance Netherton, Account Manager at Complete Imaging
to understand their requirements, Complete Imaginganalysed the current situation and recommended
introduced a new strategy and set up each student with aPrint Audit, a comprehensive print management and
notional £5 print credit and staff with a department code,tracking solution.
ensuring accurate charging and management information.
“I looked at other solutions in the market, only the Print
“Complete Imaging quickly installed Print Audit across
Audit solution ticked all the boxes, ” Jim explains. “We took
the network and ensured all MFDs defaulted to double-
advantage of a full system, 60 day free trial to make sure sided printing, ” explained Jim. “Work can now be sent to
that Print Audit could deliver the reduction in costs and any machine across the network and because of the
improvements in processes that we urgently needed. ” accurate reporting, staff are motivated to send larger
jobs to the lower-priced print room devices by the“Before the trial only 50% of work was sent to the print
budget-holding department heads. ”room, that has now increased to 80%. Print Audit was
easy to install and use. ” “Print Audit tracks all the printers and collates all
management data to our SQL server in real time, a
great improvement. ”
Less impact on the environment The Benefits
A quick return on investment The school is now taking advantage of the many
benefits that Print Audit has brought them.
Easy to use and flexible
“This innovative solution has gone some way to help
Significant reduction in print costs students appreciate the value of money, ” explains Jim.
“We now have considerably less wastage, there is lessAccurate management data
impact on the environment and more work can be
Integrates easily with SQL server channelled through to the less expensive machines in
the reprographics room. ”
“Staff and students are utilising the full functionality of
the MFDs and we are now using considerably less
paper, down by 100,000 sheets per year. Print Audit“We have achieved our
paid for itself within 14 months, a really quick return on
investment. ” objectives of reducing costs
“We have achieved our objectives of reducing costssignificantly, gaining a greater control
significantly, gaining a greater control of our resources
of our resources and having far less and having far less impact on the environment. ”
impact on the environment.” “I would not hesitate to recommend Print Audit and
Complete Imaging. ”
“I would not hesitate to recommend “I now produce monthly reports for department heads.
This has helped them to be more accountable andPrint Audit and Complete Imaging.”
ensure the print room is used more effectively, its use
has gone up from 50% to 80% of all work printed. ”
Print Audit Europe Ltd Complete Imaging PLC
Parallel House Head Office
32 London Road 62 Ravenhurst Street
Guildford Birmingham B12 0EL
Surrey GU1 2AB T: 0121 766 2000
T: 01483 726 206 F: 766 5404
F: 08708 362 019 www.completeimaging.co.uk
www.printaudit.com