Audit RFP
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Audit RFP

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Board of DirectorsCommander Jim Reid, Chair Marilyn Gifford, M.D. Chief Carl Tatum, Vice-Chair Jack Sharon, M.D. Dan Molner, LCSW, Secretary Mayor Jeri Howells T. Wayne Florek, Treasurer Mark Watkins Chief Tommy Smith John Scorsine Councilmember Randy Purvis Commissioner Sallie Clark (Alternate) Councilmember Tom Gallagher (Alternate) Commissioner Dennis Hisey October 22, 2010 Subject: Informal Request for Proposal (RFP) for 2010 Annual Financial Audit Services The El Paso County Emergency Services Agency (ESA) requests proposals from interested individuals or firms to perform annual financial audit services. The selected firm will audit the ESA’s 2010 financial statements, with an option to perform future year audits at the ESA’s discretion. Details on the expectations are contained in this informal RFP. Background: The ESA was created by an intergovernmental agreement between the City of Colorado Springs and El Paso County to provide for ground emergency ambulance transport service in an exclusive service area that includes most of El Paso County. It does so through a five-year contract with American Medical Response of Colorado, Inc. that went into effect on January 1, 2009. The ESA is governed by a 12-member appointed board that consists of elected officials, emergency medical services professionals, and citizens. It receives no tax revenues. Instead, the ESA’s operating expenses are funded entirely by contract ...

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1
Board of Directors
Commander Jim Reid, Chair
Marilyn Gifford, M.D.
Chief Carl Tatum, Vice-Chair
Jack Sharon, M.D.
Dan Molner, LCSW, Secretary
Mayor Jeri Howells
T. Wayne Florek, Treasurer
Mark Watkins
Chief Tommy Smith
John Scorsine
Councilmember Randy Purvis
Commissioner Sallie Clark
(Alternate) Councilmember Tom Gallagher
(Alternate) Commissioner Dennis Hisey
October 22, 2010
Subject:
Informal Request for Proposal (RFP) for 2010 Annual Financial Audit
Services
The El Paso County Emergency Services Agency (ESA) requests proposals from interested
individuals or firms to perform annual financial audit services.
The selected firm will audit the
ESA’s 2010 financial statements, with an option to perform future year audits at the ESA’s
discretion.
Details on the expectations are contained in this informal RFP.
Background:
The ESA was created by an intergovernmental agreement between the City of Colorado
Springs and El Paso County to provide for ground emergency ambulance transport service in an
exclusive service area that includes most of El Paso County.
It does so through a five-year
contract with American Medical Response of Colorado, Inc. that went into effect on January 1,
2009.
The ESA is governed by a 12-member appointed board that consists of elected officials,
emergency medical services professionals, and citizens.
It receives no tax revenues.
Instead,
the ESA’s operating expenses are funded entirely by contract administration fees paid by the
ESA’s ground emergency ambulance contractor.
The ESA also administers an EMS grant
program that provides EMS training, equipment and supplies for EMS providers in El Paso
County.
Funding for the grant program come from assessments received from the contractor as
liquidated damages for violations of response time and other performance standards included in
the contract.
The ESA does not employ any staff directly; instead, it contracts with the City of Colorado
Springs and El Paso County for employees to perform business administration and contract
compliance services.
The ESA’s proposed 2011 budget is attached, and more information
regarding the ESA can be found on its website at
www.esaboard.org
.
Scope of Work:
The scope of work that is included in this request for proposals is as follows:
Conduct an annual financial audit pursuant to §5.5 of the Intergovernmental Agreement
Concerning the El Paso County Emergency Services Agency.
Deliver a written audit report that meets the requirements of the Local Government Audit
Law (CRS §29-1-603).
2
Process:
The selection process for this contract will be conducted using a flexible and informal
solicitation.
The individual or firm will be selected by a small committee with representatives
selected by the ESA Board of Directors.
If you choose to submit a proposal, you should do so in a thorough yet concise fashion.
Proposals are to be prepared at your own expense.
Your proposal should address, at a
minimum, the following information:
experience conducting financial audit services for local governments;
price, including professional services and additional costs for travel, copies, or
other variables; and
estimated time requirements to conduct audit, based on information regarding
the ESA’s financial history.
If you or your firm is interested in responding to this invitation, please send your proposal to:
Eileen Gonzalez, Contract Business Administrator
El Paso County Emergency Services Agency
2880 International Circle, Suite L110
Colorado Springs, Colorado
80910
(719) 520-7654
egonzalez@springsgov.com
You may contact me to discuss this matter further and determine whether or not you wish to
submit a proposal.
After receiving proposals, the ESA may choose to have a meeting or
conference call with a select number of proposers.
The ESA then intends to select a firm or
individual based on the ESA’s best interest.
Please submit your proposal in a sealed envelope labeled “Annual Audit Services” to
2880 International Circle, Suite L110, Colorado Springs, CO 80910, Attention: Eileen
Gonzalez.
Proposals are due in our office no later than
November 19, 2010
, by the close of
business.
Please provide
four (4)
copies of your proposal.
Thank you for your interest in this project.
I look forward to receiving your proposal.
Sincerely,
Eileen Lynch Gonzalez
Contract Business Administrator
Office (719) 520-7654
Cell (719) 310-2383
egonzalez@springsgov.com
www.esaboard.org
EXHIBIT A
2010 Budget
2011 Budget
ESA Administration
220,000
220,000
Operating Revenues Subtotal (Contract Administration)
220,000
220,000
Other Operational Revenue*
Interest
5,159
4,500
Compliance Assessments (Allocated to Grants Fund)
43,295
40,000
Operating Revenues Subtotal
(Other)
48,454
44,500
268,454
264,500
City of Colorado Springs Business Administration
109,000
109,000
El Paso County Compliance Administration
53,197
51,000
Office Space
24,000
24,000
Legal Fees
20,000
20,000
Financial Audit / Accounting
6,500
7,000
Insurance
3,268
3,500
Office Expenses
3,000
3,000
Information Services
500
500
Staff Training / Skills Developmen
t
500
500
Operating Expenses Subtotal (Contractor Administration)
219,965
218,500
Other Operational Expenses*
Grants (From Actual / Available Compliance Penalties Only)
48,454
44,500
Operating Expenses Subtotal (Other)
48,454
44,500
268,419
263,000
35
1,500
Contract Administration
(Per Agreement)
TOTAL OPERATING EXPENDITURES (All Sources)
VARIANCE:
REVENUES OVER EXPENDITURES
— Surplus / (Deficit)
2011 BUDGET
EL PASO COUNTY EMERGENCY SERVICES AGENCY (ESA)
OPERATING REVENUES
Contract Administration
(Per Agreement)
TOTAL OPERATING REVENUES (All Sources)
OPERATING EXPENDITURES