(These minutes are subject to correction and or approval on June 21,  2005
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(These minutes are subject to correction and or approval on June 21, 2005

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(These minutes are subject to correction and/or approval on August 2, 2005.) MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA HELD TUESDAY, JULY 19, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS. ITEM NO. 1, CALL TO ORDER AND ASCERTAIN QUORUM: Vice Chairman Forbeck called the Regular Meeting to order at 6:31 p.m. Roll call was taken and a quorum was established. ROLL CALL: Present Absent Chairman JimBetts EXCUSED Vice Chairman Gretchen Forbeck X Stephanie Irwin X Tim WilliamsX Brian Gilbert X Georgia Dysterheft X Vacancy STAFF PRESENT: Paul Esparza, Community Development Director; Jason Crampton, Town Planner; Jessica Covey, Staff Assistant. ITEM NO. 2, PLEDGE OF ALLEGIANCE: Chairman Betts led the Pledge of Allegiance. ITEM NO. 3, CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK SESSION AND MEETING HELD JULY 5, 2005: COMMISSIONER IRWIN MOVED TO APPROVE THE MINUTES OF THE WORK SESSION AND THE REGULAR MEETING HELD JULY 5, 2005 WITH THE CORRECTIONS NOTED IN THE JULY 19, 2005 WORK SESSION. COMMISSIONER DYSERHEFT SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY. ITEM NO. 4, PUBLIC PARTICIPATION: Action taken as a result of public comment is limited to directing Staff to study the matter and reschedule for further consideration at a later date. Commission may provide limited response to items that are not on the agenda. ...

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(These minutes are subject to correction and/or approval on August 2, 2005.)
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING
COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA HELD
TUESDAY, JULY 19, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.
ITEM NO. 1, CALL TO ORDER AND ASCERTAIN QUORUM:
Vice Chairman Forbeck called the Regular Meeting to order at 6:31 p.m.
Roll call was
taken and a quorum was established.
ROLL CALL:
Present
Absent
Chairman
Jim Betts
EXCUSED
Vice Chairman Gretchen Forbeck
X
Stephanie Irwin
X
Tim Williams
X
Brian Gilbert
X
Georgia Dysterheft
X
Vacancy
STAFF PRESENT:
Paul Esparza, Community Development Director; Jason Crampton, Town Planner; Jessica
Covey, Staff Assistant.
ITEM NO. 2, PLEDGE OF ALLEGIANCE:
Chairman Betts led the Pledge of Allegiance.
ITEM NO. 3, CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK
SESSION AND MEETING HELD JULY 5, 2005:
COMMISSIONER IRWIN MOVED TO APPROVE THE MINUTES OF THE
WORK SESSION AND THE REGULAR MEETING HELD JULY 5, 2005 WITH
THE CORRECTIONS NOTED IN THE JULY 19, 2005 WORK SESSION.
COMMISSIONER DYSERHEFT SECONDED THE MOTION AND IT CARRIED
UNANIMOUSLY.
ITEM NO. 4, PUBLIC PARTICIPATION:
Action taken as a result of public comment is limited to directing Staff to study the matter
and reschedule for further consideration at a later date.
Commission may provide limited
response to items that are not on the agenda.
Presentations are limited to three (3) minutes.
No one addressed the commission during Public Participation.
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ITEM NO. 5, DISCUSSION AND CONSIDERATION
RE:
Z-062:
A PROPOSED
ZONE CHANGE FROM C-1 TO PUD IN ORDER TO DEVELOP A 40-LOT SINGLE-
FAMILY PROJECT ON A COMMERCIAL PARCEL ALONG HIGHWAY 260.
THE
PROPERTY IS LOCATED AT 2551 W. WHITE MOUNTAIN BLVD. APN 212-24-131.
THE APPLICANT IS DEAN ALLEN JASINSKI:
John Murphy, Murphy Engineering, Dean Allen Jasinksi, Dean Allen Homes and Paul
Esparza, Director of Community Development gave a summary of the initial plot plan.
There will be forty lots buffered by commercial, open space and lakefront, each
approximately forty feet wide.
The applicant considers this a unique offering for Pinetop-
Lakeside with thirty-foot wide loft-style homes, small setbacks and many standard features
including wood or log siding, log accents, dimensional shingled roofs, and a gated entry.
The development calls for two-bedroom single-family homes with one-car garage, patios
and loft options, varying in size from 1,100 to 1,500 square feet.
The plan allows for almost
every home to be free from backing another home.
Mr. Jasinski said the parcel would not
allow for typical residential lots with large setbacks.
The small lot sizes would require
minimal setbacks, and the applicant asked for feedback on the setbacks prior to presenting
the plan for action. Commissioner Williams expressed concern with how the house would fit
on the lot with the easements shown on the plan.
Mr. Murphy said the easements run in
front of the lots and will not interfere with the structure. Commissioner Irwin asked about
the irrigation canal. Mr. Murphy explained lots 39 and 40 are bigger to accommodate the
irrigation canal.
Mr. Jasinski said they could cover the canal but he prefers to leave it as it is
now.
Commissioner Gilbert asked about the water line and flood plain in the area.
Mr.
Murphy said some homes will be in the flood plain zone, but it will be disclosed.
Vice
Chairman Forbeck suggested Mr. Jasinski consider granting a conservation easement to help
with pedestrian and equestrian connections to Rainbow Lake.
Commissioner Williams
asked how adjoining property owners would be affected by the rezoning.
Paul Esparza said
the majority of neighboring property is commercial and a body of water separates the Rlow
property.
Commissioner Irwin asked Mr. Jasinski what he envisioned for the commercial
area in the PUD.
Mr. Jasinski thought it would be an ideal lake view restaurant site, and the
front would be suited for professional suites, but it could handle a few retail shops.
Commissioner Irwin believes this particular site sets the tone for entering the Pinetop-
Lakeside community and the design should be thoughtfully considered.
Vice Chairman
Forbeck reminded the applicant that new subdivision regulations were being formed and
road right-of-ways might affect his plan. Mr. Jasinski felt the internal roads would qualify as
private roadways and would be managed by the HOA. The applicant asked the Commission
if they would support two setback options to allow flexibility in fitting the houses on the
lots. He believes the PUD requires the setbacks to be identified on the site plan.
Paul
Esparza said every PUD is unique and the setbacks could be addressed during the
preliminary plat approval.
The Commission expressed support for the PUD zone change
with the abovementioned suggestions.
ITEM NO. 6, DISCUSSION, CONSIDERATION AND ACTION
RE: PLANNING AND
ZONING COMMISSION VACANCY:
LETTERS OF INTEREST SUBMITTED TO THE
TOWN FROM INDIVIDUALS WISHING TO SERVE ON THE PLANNING AND
ZONING COMMISSION.
THE COMMISSION RESERVES THE RIGHT TO GO INTO
AN EXECUTIVE SESSION TO SELECT AN INDIVIDUAL TO FILL THE VACANCY
ON THE PLANNING AND ZONING COMMISSION:
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Staff received one letter of interest from Commissioner Tim Williams. Commissioner
Williams excused himself from the discussion.
COMMISSIONER IRWIN MOVED TO RECOMMEND THE REAPPOINTMENT
OF TIM WILLIAMS TO THE TOWN COUNCIL. COMMISSIONER GILBERT
SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY.
ITEM NO.7, DISCUSSION, CONSIDERATION AND ACTION
RE:
SP 46-05: TOP OF
THE WOOD PHASE II:
A TENTATIVE PLAT FOR A 60 LOT SUBDIVISION ON 19.24
ACRES.
THE PROPERTY IS ZONED R1-4.
THE PROPERTY IS LOCATED ACROSS
TIMBER PINE LANE, ACROSS FROM THE TOP OF THE WOODS PHASE I
SUBDIVISION.
APN(S) 211-50-056, 211-50-053.
THE APPLICANT IS TOM
CAVANAUGH:
Mr. Esparza said the Tentative Plat as submitted meets the standards that are established for
Subdivision Design. The applicant has met zoning requirements and street right-of-ways.
The drainage report needs to satisfy all requirements before final plat recommendation. Staff
recommends approval of the Tentative Plat with the following stipulations:
(1) All
improvement plans must be approved prior to the final plat recommendation;
(2) The
Streets and Roads Department will require soil stabilization per the geo-technical report; (3)
All requirements of the Lakeside Fire District are met; (4) The CC&R’s include language
regarding the forest management plan. (Refer to Mr. Esparza’s Memorandum dated July 14,
2005, regarding this Tentative Plat). The applicant said they might create two detention
basins, each holding half of the drainage, but the number of lots will not change. The lift
station will be at the low point located outside of the basins. Commissioner Irwin clarified
this was Arizona Water and not Pinetop Water.
Vice Chairman Forbeck asked how the new
subdivision regulations affect this plat. Mr. Esparza said the applicant would not be held to
those standards because the project should be approved prior to the regulations taking effect
in late September.
The applicant intends to bring final plans to staff within a month.
COMMISSIONER WILLIAMS MOVED TO APPROVE SUBDIVISION PLAN SP46-
05 -APN(S): 211-50-056 AND 211-50-053 WITH STAFF RECOMMENDATIONS.
COMMISSIONER DYSTERHEFT SECONDED THE MOTION AND IT CARRIED
UNANIMOUSLY.
ITEM NO.8, DISCUSSION, CONSIDERATION AND ACTION
RE:
SPR 05-214:
A SITE PLAN FOR A 6,000 SQUARE-FOOT ARCADE, AN EXPANSION TO THE
FAMILY FUN PARK.
THE PROPERTY IS LOCATED AT 4725 W. WHITE
MOUNTAIN BLVD. APN(S) 212-17-005 AND 212-01-026.
THE APPLICANT IS
WAYNE IOVIERO:
Jason Crampton stated all sides of the building will be treated and a dormer has been added
Highway 260 side. The brick treatment will meet the windows at 3 feet.
The site plan does
meet Building Design Review criteria. The site would require 25 parking spaces; however
the Town Code does not give parking requirements for the existing uses so the 112-122
spaces on the site plan should suffice.
The applicant will need to add one more ADA
compliant space to meet ADA requirements.
The applicant did not submit a landscape plan
or an exterior sign plan.
Staff recommends approval of the proposed site plan for a 6000
square-foot arcade building with the following stipulations: (1) All requirements of the
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Lakeside Fire Department must be addressed before a building permit will be issued; (2) All
outdoor lighting will be in compliance with the outdoor lighting standards; (3) The area
reserved for additional parking shall be developed when the existing parking can no longer
handle the site’s parking needs; (4) One more ADA compliant space shall be added to the
site; (5) A landscaping plan will be submitted showing the location of new trees; (6) Any
further site improvements are subject to site plan review. (Refer to Staff Report
Memorandum dated July 14, 2005 regarding this Site Plan Review).
COMMISSIONER GILBERT MADE A MOTION TO APPROVE SPR 05-214 WITH
STAFF RECOMMENDATIONS.
COMMISSIONER WILLIAMS SECONDED THE
MOTION AND IT PASSED UNANIMOUSLY.
ITEM NO.9, DISCUSSION, CONSIDERATION AND ACTION RE:
SPR 04-193.
A
SITE PLAN EXTENSION.
THE APPLICANT REQUESTS A 120-DAY EXTENSION
ON A SITE PLAN APPROVED ON AUGUST 3, 2004 FOR A 26-UNIT APARTMENT
COMPLEX.
THE PROJECT IS LOCATED AT 1448 E. CEDAR DRIVE.
APN 211-30-
023.
THE APPLICANT IS JAN SELLS:
The applicant has just completed plans and will need more time to obtain a contractor and
financing.
Mr. Esparza recommends a one-time extension and no more. There was
discussion regarding the long delay and if they would also be behind schedule on
construction.
Vice Chairman Forbeck said Mr. Sell’s prior reputation shows commitment to
projects he starts.
COMMISSIONER GILBERT MOVED TO APPROVE THE ONE-TIME 120-DAY
EXTENSION.
COMMISSIONER IRWIN SECONDED THE MOTION AND IT
PASSED UNANIMOUSLY.
ITEM NO.10, PUBLIC HEARING, CONSIDERATION AND ACTION RE:
PARKING
REGULATIONS: A PROPOSED AMENDMENT TO THE PARKING REGULATIONS
OF THE TOWN CODE.
THE PROPOSED CHANGES WOULD LIMIT NEW
DEVELOPMENTS TO A MAXIMUM AMOUNT OF PARKING.
THE CHANGES
ALSO ALLOW DIFFERENT USES TO SHARE PARKING BASED ON TIMES AT
WHICH EACH USE WILL REQUIRE THE MOST PARKING:
Mr. Crampton stated the only major change is on the last page, Item E2. Vice Chairman
Forbeck asked if the Town Attorney had approved the regulations. Mr. Crampton said he
had received the Town Attorney’s approval.
COMMISSIONER WILLIAMS MOVED TO COVENE THE PUBLIC HEARING.
COMMISSIONER IRWIN SECONDED THE MOTION AND IT CARRIED
UNANIMOUSLY.
Lon Dorsay stated his concerns for residential parking spaces in multiple-family housing.
Vice Chairman Forbeck referred to page 1A1, and said the new regulations require a
minimum amount of spaces depending on the number of bedrooms. No one else addressed
the Commission.
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COMMISSIONER WILLIAMS MOVED TO GO OUT OF PUBLIC HEARING.
COMMISSIONER IRWIN SECONDED THE MOTION AND IT CARRIED
UNANIMOUSLY.
Commissioner Gilbert asked about shared and joined parking lots and asked if Staff has the
ability to negotiate with the developers during planning.
Mr. Esparza said the Staff will do
that and has done so already.
COMMISSIONER
IRWIN
MOVED
TO
FORWARD
THE
PARKING
REGULATIONS TO THE TOWN COUNCIL FOR APPROVAL.
COMMISSIONER
WILLIAMS SECONDED THE MOTION AND IT CARRIED UNANIMOUSLY.
The Staff noted there would be a public hearing for parking regulations and landscape
regulations on August 4
th
. Vice Chairman Forbeck asked if the Council could enact an
emergency clause to pass the regulations immediately rather than waiting thirty days.
ITEM NO. 11, PUBLIC HEARING, CONSIDERATION AND ACTION RE:
LANDSCAPING REGULATIONS:
A PROPOSED AMENDMENT TO THE
LANDSCAPING REGULATIONS OF THE TOWN CODE.
THE PROPOSED
CHANGES REQUIRE BETTER PROTECTION OF EXISTING TREES DURING
CONSTRUCTION AND GIVES DEVELOPERS LANDSCAPING CREDIT FOR
PRESERVING EXISTING TREES:
Mr. Crampton stated the diagrams on page 3 were added to clarify Auger Distance. Failure
to properly protect, on page 4, was changed to a civil violation by the Town Attorney.
A
new diagram was inserted on page 5 to add caliper size.
A new diagram was inserted on
page 7 to add caliper size. The shrub list on page 10 has been completely revised to suggest
colder climate shrubs. Mr. Crampton stated the Town Attorney suggested line 3 on page 11
be deleted to avoid enforcement issues. Vice Chairman Forbeck made the following
comments:
Page 2.6 line 4 should be C1 not C2; Page 3.7 line 6 was changed to 42” from
Steve Campbell’s suggestions; the tree selection list contains two Eastern Redbuds; page 11
emphasizes screening from public view and she asked if that is for public view from the
street or from the interior parking lot.
She asked Mr. Crampton to research the concerns and
present them to Council.
COMMISSIONER WILLIAMS MOVED TO COVENE THE PUBLIC HEARING.
COMMISSIONER DYSTERHEFT SECONDED THE MOTION AND IT CARRIED
UNANIMOUSLY.
Mr. Dorsay asked if he could address the Commission on a different agenda item.
Vice
Chairman Forbeck explained he could only comment on the Landscape Regulations at this
time.
Luke Smith asked why item 3 had been deleted.
Mr. Crampton said it was old
language from the existing code and had never been enforced and it referred to artificial
screening devices whereas the new language promotes landscaped screening. No one else
addressed the Commission.
COMMISSIONER WILLIAMS MOVED TO ADJOURN FROM PUBLIC
HEARING. COMMISSIONER GILBERT SECONDED THE MOTION AND IT
CARRIED UNANIMOUSLY.
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The Commissioners gave compliments to Mr. Crampton for his work on the Landscape
Regulations.
COMMISSIONER WILLIAMS MOVED TO RECOMMEND THE LANDSCAPE
REGULATIONS
WITH
THE
CHANGES
PREVIOUSLY
DISCUSSED.
COMMISSIONER IRWIN SECONDED THE MOTION AND IT CARRIED
UNANIMOUSLY
ITEM NO. 12 STAFF REPORT:
Mr. Esparza summarized current events: There are two Subdivision Committee Meetings
Wednesday (1) Joint Session at 6 pm and
(2) Work Session at 2 pm. Mr. Esparza will be on
vacation at the next Planning & Zoning Regular Meeting.
There was discussion on
upcoming Town Council matters and if Tim Williams must sit out until approved by the
Town Council.
Mr. Esparza stated he would get the details. Vice Chairman Forbeck stated
she would like staff to create a visual reference to show the Council what the community
might look like if every business had portable signs.
The staff should stress the purpose of
the sign regulations, which is to limit visual blight.
The Commission wants to revise the
current Design Review Criteria regulations because they are liberal and unclear.
ITEM NO. 12 ADJOURNMENT:
COMMISSIONER GILBERT MOVED TO ADJOURN THE MEETING AT 8:15 PM.
COMMISSIONER WILLIAMS SECONDED THE MOTION AND IT CARRIED
UNANIMOUSLY.
CERTIFICATION:
I hereby certify that the foregoing minutes are a true and correct copy of the Minutes of the
Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,
Arizona, held on the 19th day of July 2005.
I further certify that the meeting was duly
called and held and a quorum was present.
Dated this 20th day of July 2005.
PINETOP-LAKESIDE PLANNING & ZONING COMMISSION
/s/ Jessica Covey, Staff Assistant
Approved by:
/s/ Chairman James M. Betts
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