(These minutes are subject to correction and or approval on May 6,  2003)
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(These minutes are subject to correction and or approval on May 6, 2003)

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(These minutes are subject to correction and/or approval on April 5, 2005) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, MARCH 15, 2005, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Chairman Betts called the Work Session to order at 6:16 p.m. Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman Gretchen Forbeck, Luke Smith, Tim Williams, Brian Gilbert, and Georgia Dysterheft mission Members Absent: Stephanie Irwin (excused) Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner; Peggy Opp, Recording Secretary 2. DISCUSSION Vice Chairman Forbeck asked about the drainage report for the Tim Shaffery project and whether site plan approval would be conditional. Mr. Esparza stated that the revised drainage report stipulations are part of the Staff recommendations. Mr. Esparza mentioned that the sign committee would be meeting on Thursday at 10:00 a.m. In particular, portable signs and banner usage will be looked at. Mr. Esparza asked if everyone was satisfied with the joint meeting last Thursday with Loras Rauch. It was agreed that the meeting went well and that Ms. Rauch seemed really sharp and in tune. Mr. Esparza stated that there would be a meeting with her and the Subdivision Committee the first week in April. There should be another joint meeting with the ...

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(These minutes are subject to correction and/or approval on April 5, 2005)
MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF
THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, MARCH 15, 2005, AT
6:15 P.M. IN THE COUNCIL CHAMBERS.
1.
CALL TO ORDER AND ASCERTAIN QUORUM
Chairman Betts called the Work Session to order at 6:16 p.m.
Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman
Gretchen Forbeck, Luke Smith, Tim Williams, Brian Gilbert, and Georgia Dysterheft
Planning and Zoning Commission Members Absent: Stephanie Irwin (excused)
Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner;
Peggy Opp, Recording Secretary
2.
DISCUSSION
Vice Chairman Forbeck asked about the drainage report for the Tim Shaffery project and
whether site plan approval would be conditional. Mr. Esparza stated that the revised drainage
report stipulations are part of the Staff recommendations.
Mr. Esparza mentioned that the sign committee would be meeting on Thursday at 10:00 a.m. In
particular, portable signs and banner usage will be looked at.
Mr. Esparza asked if everyone was satisfied with the joint meeting last Thursday with Loras
Rauch. It was agreed that the meeting went well and that Ms. Rauch seemed really sharp and in
tune. Mr. Esparza stated that there would be a meeting with her and the Subdivision Committee
the first week in April. There should be another joint meeting with the Council and P&Z later in
April.
There will likely be two more site plans for the next P&Z meeting. The Mountainside
Regulations have been rescheduled for the Council’s consideration on April 7
th
. At this time,
some changes have been made to the regulations.
Chairman Betts asked how long ago the restaurant site plans for the Maverick Center was
approved and Mr. Esparza stated that it was approximately last August.
Vice Chairman Forbeck updated everyone concerning the Council election
Mr. Esparza stated the theater should be getting started in about seven days, which would be
approximately March 23
rd
.
3.
ADJOURNMENT
The Work Session was adjourned at 6:30 p.m.
/s/ Chairman Jim Betts
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING
COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD
TUESDAY, MARCH 15, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.
1.
CALL TO ORDER TO ASCERTAIN QUORUM
Chairman Betts called the meeting to order at 6:30 p.m.
Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman
Gretchen Forbeck, Luke Smith, Tim Williams, Brian Gilbert, and Georgia Dysterheft
Planning and Zoning Commission Members Absent: Stephanie Irwin (excused)
Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner;
Peggy Opp, Recording Secretary
2.
PLEDGE OF ALLEGIANCE
3.
CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK
SESSION AND MEETING HELD MARCH 1, 2005
Vice Chairman Forbeck moved to approve the Minutes of the Work Session and Meeting held
March 1, 2005. Commissioner Dysterheft seconded the motion and it carried unanimously.
4.
PUBLIC PARTICIPATION.
ACTION TAKEN AS A RESULT OF PUBLIC COMMENT IS LIMITED TO DIRECTING STAFF TO
STUDY THE MATTER AND RESCHEDULE FOR FURTHER CONSIDERATION AT A LATER
DATE. COMMISSION MAY PROVIDE LIMITED RESPONSE TO ITEMS THAT ARE NOT ON THE
AGENDA. INDIVIDUALS ARE LIMITED TO THREE (3) MINUTES FOR PRESENTATION.
There was no public participation.
5.
DISCUSSION/CONSIDERATION/ACTION
RE: SPR 05-206
Consideration and action on a site plan for a new 4,625 square feet professional office
complex to be located at 4700 W. White Mountain Blvd. APN 212-01-022B. The
applicant is Timothy Shaffery.
Mr. Esparza presented the Staff Report and stated that Staff recommends approval of the
proposed site plan for a new professional office complex with the following stipulations:
All requirements of the Lakeside Fire Department are addressed for a building permit.
All outdoor lighting is in compliance with the outdoor lighting standards.
A final landscape plan is submitted for the site should any modifications be proposed.
A revised drainage report long with grading plans will be submitted for review and
acceptance by the Town Engineer. In addition, ADOT approval of all drainage plans will
be required.
Vice Chairman Forbeck asked if the applicant comes forward with any future buildings does it
have to be within the year timeframe, or would they have to come before the Commission again
for site plan design review. Mr. Esparza stated that it is possible he may want to come back
before the Commission or Staff could go ahead and review it on behalf of the Commission.
Mr. Tim Shaffery stated that the other buildings would not be built for a few years, but when
they are, they would be identical to the first building. Mr. Shaffery further stated that their goal
was to keep as many trees as possible.
Commissioner Williams asked how extensive the drainage changes mentioned in the Staff
Report were, and Mr. Esparza stated that the changes were not very major.
Vice Chairman Forbeck moved to approve the site plan for a new 4,625 square feet professional
office complex to be located at 4700 W. White Mountain Blvd., APN 212-01-022, with Staff
recommendations. Commissioner Williams seconded the motion and it carried unanimously.
6.
DISCUSSION/CONSIDERATION/ACTION
RE: SPR 05-208
Consideration and action on a site plan for a new 64-unit apartment complex to be
located at 1846 E. White Mountain Blvd. APN(s) 211-32-037/037C/051A. The
applicant is Luckenbill Associates, LLC.
Mr. Esparza presented the Staff Report and stated that the complex is to be workforce housing,
not subsidized housing. Staff recommends approval of the proposed site plan for a new 64-unit
apartment complex with the following stipulations:
All requirements of the Pinetop Fire Department are addressed for building permits.
All outdoor lighting is in compliance with the outdoor lighting standards.
All landscape materials are planted as noted on the submittal plan.
A revised drainage report to reflect minor changes will be required. All drainage
improvements are completed as per the drainage report and certified by the project
engineer.
The developer will complete the traffic impact analysis requested by staff.
The developer agrees to limit access onto Penrod Drive as emergency only.
A meeting was held Monday night with the developer and interested area residents. Many of the
areas of concern voiced by the residents were handled at that meeting.
Discussion was held concerning the traffic impact analysis, the distance from the light at Penrod,
the shape of the parcel, and the entrance to the complex.
Ms. Dee Luckenbill, with Luckenbill Associates, explained the plans for the apartment complex.
They are proposing 64-units. It will be comprised of about 38, 2-bedroom/2-bath units of about
870 square feet each; and 26, 3-bedroom/2-bath units at about 1,058 square feet each. In
addition, there will be a community building/recreation center. The plan also includes play areas
and a turf area with a picnic ramada and barbeques.
Vice Chairman Forbeck asked about fencing and Ms. Luckenbill sated that the State of Arizona
requires they have fencing, but at this point, no final type of fencing has been chosen. She
further stated the fencing would most likely include several different types, including some solid
walls bordering the residential areas that border their complex.
Commissioner Smith asked about the trees on the property and Ms. Luckenbill stated that there
weren’t really too many trees. They will make every effort to preserve the big trees that are on
the lot.
Mr. James Flodin, 1335 S. Penrod Dr., questioned why the easement for his property does not
show up on the map. His property access is between the properties to the north of the apartments
and one of the proposed playground areas of the complex. He does not really have a front yard,
but is concerned about maintaining the view from his side yard. Building #5 is a two-story, so
where it is currently proposed to be built would not only block his view, but would provide
tenants a view into his yard. He has talked to the builder and asked they swap Building #5 with
Building #4, or possibly move Building #5 over. Ms. Luckenbill stated that she would be talking
to the architect to see what would be the best way of accommodating Mr. Flodin, but felt sure
they could work with him on the matter.
Mr. G.M. Cook, 1214 Penrod Dr., stated that his major concern was the drainage. He stated that
the pasture collects a lot of water and it drains to the west. If the six acres are developed, Mr.
Cook questioned where all the water would go. Discussion was held concerning the drainage
and Mr. Esparza explained that the drainage report is done by an engineer and reviewed by the
Town Engineer to make sure it meets the Town drainage policy.
Mr. Cook stated that as long is the lighting is low and they can still view the stars, he can go with
it. Regarding the fence, he would push for a block fence to stop the lighting from going into his
neighbor’s backyard, as well as his yard.
Chairman Betts stated that he wanted to commend the applicant for their efforts to work with the
residents.
Commissioner Smith moved to approve SPR 05-208 a site plan for a new 64-unit apartment
complex to be located at 1846 E. White Mountain Blvd., APN 211-32-037/037C/051A, with
Staff recommendations and Staff’s ability to work out any changes as far as building positioning.
The motion was seconded by Vice Chairman Forbeck. Commissioner Williams questioned why
the future post office is not taken into consideration when considering the site plan and the
entrance. With the traffic generated by the post office, the entrance to the apartments will not be
adequate. Discussion was held concerning the matter and it was explained that the post office
would have to figure out their own access and what they can do to allow vehicles to go in and out
of their site. The motion carried unanimously.
7.
STAFF REPORT
Vice Chairman Forbeck asked how the creation of impact fees worked and Mr. Esparza stated
that they would be looking at impact fees. Mr. Matteson felt that the Town could do a lot of the
work at the Staff level. It would eventually have to go before the Council to adopt any fees,
which would have to be very, very specific. Once adopted, it would have to go before the
Council again to change the fees.
Commissioner Williams asked if Lakeside Summer Homes would be moving their entrance or
not. Mr. Esparza stated that they were scheduled to meet on April 12
th
to look at some of the
options. The Summer Homes has continued on the wall, but one of the options would have
allowed that entrance to remain while creating another leg at the light.
Commissioner Gilbert stated that he wanted to get back to the subject of traffic. Most of the
traffic empties onto 260. ADOT issues driveway permits and they do not really care what the
impact is on the Town. More and more traffic is flowing through the town. Mr. Esparza stated
that it appears ADOT is becoming more conservative in handing out driveway permits.
Commissioner Gilbert stated that certain left hand turns must be restricted at certain locations
because of local safety issues. Some discussion was held on the subject and what could be done.
8.
ADJOURNMENT
Vice Chairman Forbeck moved to adjourn at 7:39 p.m. Commissioner Smith seconded the
motion and it carried unanimously.
/s/ Chairman Jim Betts
CERTIFICATION:
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,
Arizona, held on the 15
th
day of March 2005. I further certify that the meeting was duly called
and held and that a quorum was present.
DATED the 16
th
day of March 2005.
/s/ Peggy Opp, Recording Secretary