(These minutes are subject to correction and or approval on May 6,  2003)

(These minutes are subject to correction and or approval on May 6, 2003)

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(These minutes are subject to correction and/or approval on April 19, 2005) MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, APRIL 5, 2005, AT 6:15 P.M. IN THE COUNCIL CHAMBERS. 1. CALL TO ORDER AND ASCERTAIN QUORUM Chairman Betts called the Work Session to order at 6:15 p.m. Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, and Georgia Dysterheft mission Members Absent: Brian Gilbert Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner; Peggy Opp, Recording Secretary 2. DISCUSSION Vice Chairman Forbeck mentioned that the evaluation sheet for March showed $4,700,000, which is amazing. Mr. Esparza stated that that amount exceeded the evaluation for the last five years (entire years). Discussion was held concerning the fees charged by the Town, the need to reevaluate them and to add some fees while raising existing fees. Mr. Esparza explained that the restaurant that had been proposed in the Maverick Center is still a go and at this point they are trying to finalize the tenant. Mr. Esparza stated that the theater would be started later this week. Mr. Croney is turning over the building to Fred Combs Construction this week. The building should be turned back over to Mr. Croney by October 15. There will be a meeting on April 12 ...

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(These minutes are subject to correction and/or approval on April 19, 2005)
MINUTES OF THE WORK SESSION OF THE PLANNING AND ZONING COMMISSION OF
THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD TUESDAY, APRIL 5, 2005, AT 6:15
P.M. IN THE COUNCIL CHAMBERS.
1.
CALL TO ORDER AND ASCERTAIN QUORUM
Chairman Betts called the Work Session to order at 6:15 p.m.
Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman
Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, and Georgia Dysterheft
Planning and Zoning Commission Members Absent: Brian Gilbert
Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner;
Peggy Opp, Recording Secretary
2.
DISCUSSION
Vice Chairman Forbeck mentioned that the evaluation sheet for March showed $4,700,000,
which is amazing. Mr. Esparza stated that that amount exceeded the evaluation for the last five
years (entire years). Discussion was held concerning the fees charged by the Town, the need to
reevaluate them and to add some fees while raising existing fees.
Mr. Esparza explained that the restaurant that had been proposed in the Maverick Center is still a
go and at this point they are trying to finalize the tenant.
Mr. Esparza stated that the theater would be started later this week. Mr. Croney is turning over
the building to Fred Combs Construction this week. The building should be turned back over to
Mr. Croney by October 15.
There will be a meeting on April 12 to finish the discussion concerning a new entrance for the
Lakeside Summer Homes.
There is an election scheduled for May 17, which is also a P&Z Commission Meeting night. The
following Tuesday, May 24, would make sense because that will still mean two weeks between
meetings because there are five Tuesdays in May.
The Subdivision Committee meets tomorrow at two o’clock.
3.
ADJOURNMENT
The Work Session was adjourned at 6:30 p.m.
/s/ Chairman Jim Betts
MINUTES OF THE REGULAR MEETING OF THE PLANNING AND ZONING
COMMISSION OF THE TOWN OF PINETOP-LAKESIDE, ARIZONA, HELD
TUESDAY, APRIL 5, 2005, AT 6:30 P.M. IN THE COUNCIL CHAMBERS.
1.
CALL TO ORDER TO ASCERTAIN QUORUM
Chairman Betts called the meeting to order at 6:30 p.m.
Planning and Zoning Commission Members Present: Chairman Jim Betts, Vice Chairman
Gretchen Forbeck, Luke Smith, Stephanie Irwin, Tim Williams, Brian Gilbert and Georgia
Dysterheft
Planning and Zoning Commission Members Absent: None
Community Development Staff Present: Paul Esparza, Director; Jason Crampton, Planner;
Peggy Opp, Recording Secretary
2.
PLEDGE OF ALLEGIANCE
3.
CONSIDERATION AND APPROVAL OF THE MINUTES OF THE WORK
SESSION AND MEETING HELD MARCH 15, 2005
Vice Chairman Forbeck moved to approve the minutes of the Work Session and meeting held
March 15, 2005. Commissioner Williams seconded the motion and it carried unanimously.
4.
PUBLIC PARTICIPATION.
ACTION TAKEN AS A RESULT OF PUBLIC COMMENT IS LIMITED TO DIRECTING STAFF TO
STUDY THE MATTER AND RESCHEDULE FOR FURTHER CONSIDERATION AT A LATER
DATE. COMMISSION MAY PROVIDE LIMITED RESPONSE TO ITEMS THAT ARE NOT ON THE
AGENDA. INDIVIDUALS ARE LIMITED TO THREE (3) MINUTES FOR PRESENTATION.
There was no public participation.
5.
DISCUSSION/CONSIDERATION/ACTION
RE: SPR 05-209
Consideration and action on a site plan for a new 4,265 square foot office building to be
located at 4672 W. Maverick Lane. APN 212-17-034J. The applicant is Sabre
Development Co.
Mr. Crampton presented the Staff Report and stated that Staff recommends approval of the
proposed site plan for a new office complex building with the following stipulations:
All requirements of the Lakeside Fire Department are addressed for building permits.
All outdoor lighting is in compliance with the outdoor lighting standards.
All landscape materials are planted as noted on the submitted plan.
Commissioner Williams asked about the restaurant and office referred to in the Staff Report.
Mr. Crampton explained that comment was in regards to the parking, which is adequate for both
the office and restaurant.
Mr. Julian Weltsch stated that the office building has been pre-leased, but so far there is no
restaurant tenant.
Vice Chairman Forbeck moved to approve the site plan for SPR 05-209, a new 4,265 square foot
office building to be located at 4672 W. Maverick Lane, with Staff recommendations.
Commissioner Gilbert seconded the motion. Commissioner Williams asked if all the parking
spaces had to be developed for just the office building. Mr. Esparza explained that he would not
be required to have all the spaces for both buildings and Mr. Weltsch stated that he would be
providing all the spaces when the office is built, rather than adding more spaces for the future
restaurant. The motion carried unanimously.
6.
DISCUSSION/CONSIDERATION/ACTION
RE: SPR 05-210
Consideration and action on a site plan for a 2,006 square foot addition to Shepherd of
the Mountain Lutheran Church located at 2035 S. Penrod Lane. APN 211-44-008B. The
applicant is Shepherd of the Mountain.
Mr. Crampton presented the Staff Report and stated that Staff recommends the approval of the
proposed site plan for an addition to the church with the following stipulations:
All requirements of the Pinetop Fire Department are addressed for building permits.
All outdoor lighting is in compliance with the outdoor lighting standards.
Commissioner Smith moved to approve the site plan review 05-210, for a 2,006 square foot
addition to Shepherd of the Mountain Lutheran Church located at 2035 S. Penrod Lane.
Commissioner Irwin seconded the motion and it carried unanimously.
7.
DISCUSSION/CONSIDERATION
RE: Z-060
Discussion a request for a zone change from R1-4 to R-LOW of a 2-acre parcel located at
1022 N. Church Lane. APN 212-28-039A. The applicant is Barbara Teague.
Mr. Esparza presented the Staff Report and then asked Ms. Teague to present her intentions.
Ms. Teague stated that Lakeside is still a very rural area and she would like to see her two acres
be zoned the same as the 10 acres to the south of her property.
Chairman Betts stated that he appreciates what Ms. Teague is trying to do, but is concerned with
what it would mean to future owners of the property. In addition, the General Plan calls for
planned development in that area. Chairman Betts further stated that it was kind of penalizing
the future owners somewhat.
After a lengthy discussion of the rezoning, it was agreed that some legal clarifications would be
needed.
8.
STAFF REPORT
Mr. Esparza stated the Subdivision Committee would be meeting tomorrow at 2:00 p.m.
The Council will be hearing the Mountainside Regulations again on Thursday. A meeting was
held with Rob Terrell, Staff, Jim Matteson, Councilman Allen, and David Mehan. The
developers will probably be petitioning the Council to increase the percentage from 10% to 15%
slope. Mr. Esparza stated that if it goes to 15%, the bulk of the lots still exceed that amount.
The certifications will stay the same and professional sealed drawings will be required.
Chairman Betts if the developers had done their due diligence and Mr. Esparza stated that the
Fire Dept. has refused to allow the very steep grades. The developers will have to redesign some
of the particulars of the subdivision.
Mr. Esparza mentioned that having the residential building height be 35’. With the greater roof
pitches, the builders are requesting to increase the building heights from 30’ maximum to 35’,
which is already allowed for commercial buildings.
The Yeager Lane PUD has been rescheduled for April 21 for Council consideration.
Mr. Esparza updated the Commission on the possible changes to the Sign Code. The changes
primarily will deal with portable signs. Discussion was held concerning changes to the
temporary sign codes.
Commissioner Irwin stated that some sort of “native plant” ordinance should be developed.
Several members of the community had approached her, who have asked if anything is being
done regarding native plants and landscaping.
Commissioner Betts, acting as a private citizen, asked Mr. Esparza to look into the mess around
Quality First Roofing. Mr. Esparza explained that Mr. Baker has been trying to stay on top of
those situations, but he has been getting busier and busier. Under the new budget, Mr. Esparza is
going to propose having a code enforcement person.
9.
ADJOURNMENT
Commissioner Dysterheft moved to adjourn at 7:35 p.m. Commissioner Smith seconded the
motion and it carried unanimously.
/s/ Chairman Jim Betts
CERTIFICATION:
I hereby certify that the foregoing minutes are a true and correct copy of the minutes of the
Regular Meeting of the Planning & Zoning Commission of the Town of Pinetop-Lakeside,
Arizona, held on the 5
th
day of April 2005. I further certify that the meeting was duly called and
held and that a quorum was present.
DATED the 6
th
day of April 2005.
/s/ Peggy Opp, Recording Secretary