TECHNICAL ASSISTANCE PERFORMANCE AUDIT REPORT

TECHNICAL ASSISTANCE PERFORMANCE AUDIT REPORT

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ASIAN DEVELOPMENT BANK TPA: BAN 2000-20 TECHNICAL ASSISTANCE PERFORMANCE AUDIT REPORT ON RAILWAY TECHNICAL ASSISTANCE IN BANGLADESH January 2001 M CURRENCY EQUIVALENTS Currency Unit – Taka (Tk) At TA Approval At TA Completion At TA Evaluation TA 1295 (as of 27 April 1990) (as of February 1991) (as of 15 October 2000) Tk1.00 = $0.0289 $0.0274 $0.0185 $1.00 Tk34.565 Tk36.505 Tk54.000 TA 1336 (as of 11 July 1990) (as of 30 September 1990) (as of 15 October 2000) Tk1.00 = $0.0281 $0.0275 $0.0185 $1.00 Tk35.605 Tk36.405 Tk54.000 TA 1717 (as of 18 June 1992) (as of 31 December 1992) (as of 15 October 2000) Tk1.00 = $0.0256 $0.0256 $0.0185 $1.00 Tk39.000 Tk39.000 Tk54.000 TA 1819 (as of 22 December 1992) (as of 28 March 1995) (as of 15 October 2000) Tk1.00 = $0.0256 $0.0249 $0.0185 $1.00 Tk39.000 Tk40.100 Tk54.000 TA 2230 (as of 9 December 1994) (as of 31 August 1996) (as of 15 October 2000) Tk1.00 = $0.0248 $0.0237 $0.0185 $1.00 Tk40.250 Tk42.150 Tk54.000 TA 2544 (as of 31 December 1995) (as of 31 December 2000) (as of 15 October 2000) Tk1.00 = $0.0245 $0.0185 $0.0185 $1.00 Tk40.750 Tk54.050 Tk54.000 a The exchange rate of the taka is determined in relation to a weighted basket of currencies of trading partners of Bangladesh. ABBREVIATIONS ADB – Asian Development Bank ADTA – advisory technical assistance BR – ...

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ASIAN DEVELOPMENT BANK TPA: BAN 2000-20












TECHNICAL ASSISTANCE


PERFORMANCE AUDIT REPORT


ON


RAILWAY TECHNICAL ASSISTANCE


IN


BANGLADESH
















January 2001
M
CURRENCY EQUIVALENTS
Currency Unit – Taka (Tk)

At TA Approval At TA Completion At TA Evaluation
TA 1295 (as of 27 April 1990) (as of February 1991) (as of 15 October 2000)
Tk1.00 = $0.0289 $0.0274 $0.0185
$1.00 Tk34.565 Tk36.505 Tk54.000

TA 1336 (as of 11 July 1990) (as of 30 September 1990) (as of 15 October 2000)
Tk1.00 = $0.0281 $0.0275 $0.0185
$1.00 Tk35.605 Tk36.405 Tk54.000

TA 1717 (as of 18 June 1992) (as of 31 December 1992) (as of 15 October 2000)
Tk1.00 = $0.0256 $0.0256 $0.0185
$1.00 Tk39.000 Tk39.000 Tk54.000
TA 1819 (as of 22 December 1992) (as of 28 March 1995) (as of 15 October 2000)
Tk1.00 = $0.0256 $0.0249 $0.0185
$1.00 Tk39.000 Tk40.100 Tk54.000
TA 2230 (as of 9 December 1994) (as of 31 August 1996) (as of 15 October 2000)
Tk1.00 = $0.0248 $0.0237 $0.0185
$1.00 Tk40.250 Tk42.150 Tk54.000
TA 2544 (as of 31 December 1995) (as of 31 December 2000) (as of 15 October 2000)
Tk1.00 = $0.0245 $0.0185 $0.0185
$1.00 Tk40.750 Tk54.050 Tk54.000

a The exchange rate of the taka is determined in relation to a weighted basket of currencies of trading partners of Bangladesh.

ABBREVIATIONS
ADB – Asian Development Bank
ADTA – advisory technical assistance
BR – Bangladesh Railway
BRA – Bangladesh Railway Authority
BRCE – Bangladeslway (as a) corporate entity
BRM – Bangladesh Resident Mission
BTOR – back-to-office report
CIDA – Canadian International Development Agency
DG – Director General
EA – Executing Agency
OEMOperations Evaluation Mission
ORorganizational reform
PPTA – project preparatorytechnical assistance
PSO – public service obligation
RRP – Railway Recovery Program
RRPL – Railway RecoveryProgram Loan
TA – technical assistance
TCR –technical assistance completion report
TOR – terms of reference
TPAR – technical assistance performance audit report

NOTES
(i) The fiscal year (FY) of the Government ends on 31 December.
(ii) In this report, "$" refers to US dollars.

Operations Evaluation Office, TE-32
M
CONTENTS

Page

BASIC DATA ii
EXECUTIVE SUMMARY x

I. INTRODUCTION 1

A. Background and Rationale 1
B. Objectives and Scope of the Technical Assistance 1
C. Objectives and Methodology of the TPAR 2

II. ASSESSMENT OF IMPLEMENTATION PERFORMANCE 3

A. Design of the TAs 3
B. Engagement of Consultants 10
C. Organization and Management 11
D. Implementation Schedule and Financing Arrangements 11
E. Supervision 12

III. EVALUATION OF OUTPUTS AND IMPACTS 14

A. Adequacy and Quality of Reports and Services Provided 14
B. Training and Transfer of Technology 15
C. Institution Building 16
D. Performance of Consultants 17
E. Impact of the TAs 18
F. Sustainability 19

IV. CONCLUSIONS 19

A. Key Issues 19
B. Overall Assessment 21
C. Lessons Learned 22
D. Recommendations 23

APPENDIXES 25


M
BASIC DATA
Railway Sector Analysis
(TA 1295-BAN)

Type Implementing Division/Office

aProject Preparatory Technical Assistance Transport and Communications DivisionWest

Total TA Cost ($’000)

Estimated Cost Actual Cost
Foreign Local Total Foreign Local Total
1. ADB-Financed 98 2 100 — — 85.2
Consultants 84 — 84 — — —
Seminar on Corporate Plan 1 1
Administrative Support, Secretarial — 2 2
Services and Local Transport
Contingency 13 13
2. Government-Financed 5 5 — — —
Counterpart staff, reports, statistical — 5 5
information and local support
services

Key Dates

Expected Actual
TA Approval 27 April 1990
TA Agreement n.r.
TA Effectiveness 27 April 1990
Commencement of Consultant Services 17 June 1990
Inception Report —
Draft Final Report —
Final Report —
TA Completion October 1990 February 1991

Contracted Consultant Person-Months

International Local
Expertise Expected Actual Expected Actual
Railway Economist/Marketing Expert — 1.5 — —
Railway Financial Expert — 1.6 — —
Railway Management Expert — 0.6 — —
Railway Manpower Planning Expert — — 4.0 —

Executing Agency Roads and Highways Department

Mission Data

Type No. of Missions Mission Dates
Fact-Finding 1 9-27 March 1990
Operations Evaluation 1 1-10 October 2000
— = not available; n.r. = not required.
ADB = Asian Development Bank; TA = technical assistance.
a Small-scale technical assistance grant.
M ii i
BASIC DATA
Railway Institutional Development
(TA 1336-BAN)

Type Implementing Division/Office

aAdvisory Technical Assistance Transport and Communications DivisionWest

Total TA Cost ($’000)

Estimated Cost Actual Cost
Foreign Local Total Foreign Local Total
1. ADB-Financed 97 3 100 80.0  
Consultants 84 0 84   72.5
Administrative Support, Local  3 3   7.5
Consultants, and Local
Transport
Contingency 13  13   
2. Government-Financed 0 5 5   
Administrative Costs 0 5 5   

Key Dates

Expected Actual
TA Approval 11 July 1990
TA Agreement n.r.
TA Effectiveness 11 July 1990
Commencement of Consultant Services 17 September 1990
Inception Report 
Draft Final Report 
Final Report 21 November 1990
TA Completion 30 September 1992

Contracted Consultant Person-Months

International Local
Expertise Expected Actual Expected Actual
Railway Institutional Experts: 4 4.3 0 0
Labor Redundancy   0 0
Public Service Obligation  

Executing Agency Bangladesh Railway

Mission Data

Type No. of Missions Mission Dates
Fact-Finding 1 8-28 June 1990
Operations Evaluation 1 1-10 October 2000
— = not available; n.r. = not required.
ADB = Asian Development Bank; TA = technical assistance.
a Small-scale technical assistance grant. iv
BASIC DATA
Preparation of the Railway Recovery Program Loan
(TA 1717-BAN)

Type Implementing Division/Office

aProject Preparatory Technical Assistance Transport and Communications DivisionWest


Total TA Cost ($’000)

Estimated Cost ActualCost
Foreign Local Total Foreign Local Total
1. ADB-Financed — — 100.0 — — 83.5
Remuneration 60.0 0 60.0 — — 83.5
Per Diem 17.1 17.1 — — —
Travel 8.5 2.4 10.9
Contingency — — 12.0
2. Government-Financed 0 5.0 5.0 0 0 0
Key Dates

Expected Actual
TA Approval 18 June 1992
TA Agreement n.r.
TA Effectiveness 18 June 1992
Commencement of Consultant Services 17 August 1992
Inception Report —
Draft Final Report —
TA Completion December 1992

Contracted Consultant Person-Months

International Local
Expertise Expected Actual Expected Actual
Railway Manpower Management Expert 4 1.9 0 0
Financial Expert 4 3.0 0 0
Railway Legal Expert 0 0.9 0 0
(Public Service Obligation)
Total 8 5.8

Executing Agency Bangladesh Railway

Mission Data

Type No. of Missions Mission Dates
Fact-Finding 17-21 May 1992
Operations Evaluation 1-10 October 2000
— = not available; n.r. = not required.
ADB = Asian Development Bank; TA = technical assistance.
a Small-scale technical assistance grant. v
BASIC DATA
Organizational Reform of Bangladesh Railway (JSF-Financed)
(TA 1819-BAN)

Type Implementing Division/Office

Advisory Technical Assistance Transport and Communications DivisionWest

Total TA Cost ($’000)

Estimated Cost Actual Cost
Foreign Local Total Foreign Local Total
1. ADB-Financed 1,200 300 1,500 1,114.5 372.5 1,487.0
Consultants 970 250 1,220 1,052.0 286.4 1,338.4
Equipment 130 0 130 62.5 33.6 96.1
Workshops, Seminars, Training 35 35 6.0 6.0
Support Personnel 0 0 46.5 46.5
Contingency 65 50 115 0 0
2. Government-Financed 0 50 — — —
Logistic Support 0 50

Key Dates

Expected Actual
TA Approval 22 December 1992
TA Agreement 13 July 1993
TA Effectiveness 13 July 1993
Commencement of Consultant Services March 1993 1 January 1994
Inception Report 11 June 1994
Draft Final Report December 1994
TA Completion February 1994 28 March 1995

Contracted Consultant Person-Months

International Local
Expertise Expected Actual Expected Actual
Corporate Planner cum Project Director 12 6.5 0 0
Organizational Specialist 3 5 0 0
Human Resource Specialist 3 3 0 0
Marketing Expert 3 4.4
Transport Tariff Specialist 2 2 0 0
Finance and Accounting Expert 6 9 0 0
— Railway Operations Specialist 8 8 8
Legal Expert 4 4
Business Administration Specialists 0 0 24 —
— Transport Economist 0 0 10
Railway (Civil) Engineer 0 1.1 8 —
Railway (Mechanical) Engineer 0 1 8 —
— Financial Analysts 0 0 15
Others 0 0 2 —
Total 41 44 75 70

vi

Executing Agency Bangladesh Railway

Mission Data

Type No. of Missions Mission Dates

Fact-Finding 1 1-20 September 1990
aProject Specific Contact/Consultation Mission 1 27 April-5 May 1994
TA Review 7 14-15 September 1994
a 11-18 October 1994
a 2-8 December 1994
a13-15 February1995
a9-15 June1995
a20-25 July1995
a 11-14 September 1995
Operations Evaluation 1 1-10 Octo2000
— = not available; n.r. = not required.
ADB = Asian Development Bank; JSF = Japan Special Fund; TA = technical assistance.
a Multiproject mission. vi i
BASIC DATA
Monitoring of Policy Reforms under the Railway Recovery Program
(TA 2230-BAN)

Type Implementing Division/Office

aAdvisory Technical Assistance Transport and Communications DivisionWest

Total TA Cost ($’000)

Estimated Cost Actual Cost
Foreign Local Total Foreign Local Total
1. ADB-Financed 99 1 100   99.8
Consultant 80 0 80  
Reports, Communication 4 0 4  
and Computer Services
Domestic Travel 0 1 1   
Contingency 15 15   
2. Government-Financed 0 15 15   
Counterpart Staff 0 10 10   
Local Transpo0 2 2   
Office Accommodation and 0 3 3   
Utilities

Key Dates

Expected Actual
TA Approval 9 December 1994
TA Agreement n.r.
TA Effectiveness 9 December 1994
Commencement of Consultant Services 1 February 1995
Inception Report 
Draft Final Report 
TA Completion 31 August 1996

Contracted Consultant Person-Months

International Local
Expertise Expected Actual Expected Actual

Railway Expert 4.5 0 0 

Executing Agency Bangladesh Railway

Mission Data

Type No. of Missions Mission Dates
Fact-Finding 1 11-18 October 1994
bTA Review 3 9-15 June 1995
b 20-25 July1995
b 11-14 September 1995
Operations Evaluation 1 1-10 Oct 2000
— = not available; n.r. = not required.
ADB = Asian Development Bank; TA = technical assistance.
a Small-scale technical assistance grant.
b
Multiproject mission. vi ii

BASIC DATA
Organizational Reform of Bangladesh Railway - Phase II
(TA 2544-BAN)

Type Implementing Division/Office

Advisory Technical Assistance Transport and Communications DivisionWest

Total TA Cost ($’000)

a Estimated Cost Actual Cost
Foreign Local Total Foreign Local Total
1. ADB-Financed 765 235 1,000   1,066.3  
Consultants 700 154 854   1,059.3
Equipment 0 45   6.1
Workshops, Training and 0 5 5 0.9  
Services
Reports 5 0   
Contract Negotiations 5 5   
Misc. Administration and 0 15 15   
Support Costs
Contingency 55 16 71   
2. CIDA-Financed 387 13 400   
Consultants 365 0 365   
Reports 2 2   
Misc. Administration and 0 13 13   
Support Costs Admin.
Contingency 20 0 20   
3. Government-Financed 0 95 95   
Counterpart Staff 0 30 30   
Office Space and 0 20 20   
Equipment
Administrative Support 0 20   
Local Communications and 0 15 15   
Transport
Contingency 0 10   

Key Dates

Expected Actual
TA Approval 21 March 1996
TA Agreement 24 June 1996
TA Effectiveness 24 June
Commencement of Consultant Services March 1996 2 July 1996
Inception Report August 1996 2 October 1996
Draft Final Report January 1998 8 April 1998
Final Report 14 Aug 1998/Mar 1999 
TA Completion 30 June 1998 31 December 2000